Administrative Specialist

1 week ago

Washington, United States One Federal Solution Full time

**Key Responsibilities**
- Composes correspondence for signature, refers other documents to appropriate staff for action, and follows up on such material as may be necessary.
- Greet visitors, receives, and directs calls to relevant staff members. Follows up on telephone conversations and takes appropriate steps to ensure that necessary action is initiated, and subsequently ensures that such action is completed as quickly as possible. Follows up and ensures outstanding issues are addressed.
- Reviews outgoing correspondence for compliance with established policy and consistency with organizational procedures. As requested, makes searches for information that is difficult to obtain, compiles data, and forwards information as appropriate. Instructs and assists staff members regarding the correct procedures to follow in preparing correspondence.
- Assembles information to be used for reports or responses to inquiries and composes correspondence not requiring technical knowledge.
- Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations. Oversees the preparation of meeting minutes, presentations, and reporting documents; the compilation and proper filing of project documents; and the development and/or review planning documents.
- Utilizes PowerPoint, Excel, and Access computer programs in order to prepare files, charts, and slides, for high level managerial presentations, to update budget presentations, management, and training seminars. Plans, initiates, develops, and verifies charts, slides, etc., through all stages for final presentation. Reviews and analyzes the data for technical accuracy and makes final recommendations and modifications to the exhibits.
- Performs work involving the collection, compilation, research, and/or tracking of data and program information in support of various OPR program functions. This effort involves coordination and consultation with technical employees and managers across divisional lines within OPR and occasionally with similar employees in other bureaus.
- Gathers information, identifies, and analyzes issues, and develops recommendations to resolve problems and situations in workflow, work distribution, and organizational administration.
- Assists with procurement tasks for the office, prepares procurement requests, and prepares and reviews purchase order for supplies and non-expendable property necessary to the effective functioning of the office.
- Depending upon department or business needs, responsibility may include answering service calls from building occupants, entering data into the computerized maintenance management system including service calls, request for work authorizations to dispatch technicians who maintain the facility.
- Coordinates property management to ensure non-expendable property is labeled and accounted for in the Integrated Logistics Management System. Submits purchase requests for contract services through the automated procurement request system (Ariba) and completes annual property reports.

**Qualifications & Requirements**
- Five (5) years increasingly responsible administrative assistant/ secretarial experience (preferably includes 2 years to executive level management).
- Bachelor's degree in Business Administration, Computer Science or related field is preferred.
- One (1) year of specialized experience which included use of quantitative and qualitative techniques for analyzing and evaluating complex mission-oriented programs and projects for an organization.
- Excellent communication skills, both orally and in writing.
- Ability to manage dynamic calendars for management including event planning with external vendors, advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as needed.
- Experience with contract document management or financial management
- Experience using automated program management systems desirable.

**About One Federal Solution**
One Federal Solution (OFS) is an innovative Professional Services provider with over 17 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.

**Job Types**: Full-time, Contract

Pay: $60,000.00 - $70,000.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

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