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Project Administrator

4 months ago

Billerica, United States Aerodyne Research Full time

Aerodyne Research, Inc is seeking a detailed oriented, patient, and flexible Project Administrator to join our business team at our Billerica, MA headquarters

**Summary**:
The Project Administrator works closely with project managers and center directors to ensure correct spending of projects, in-full, and not overbudget. This position performs a variety of accounting, administrative, and other functions as required in supporting projects and the business. This individual will work closely with project managers, department heads, and accounting.

**Responsibilities**:

- Manage the entire project life cycle with project managers and department heads including managing budgets, creating new projects in NetSuite, and tracking overall project spending
- Create department-wide labor plans
- Review and approve timesheets based on labor plans
- Produce reports for payroll
- Ensure approval of expense reports & time off requests
- Collaborate with project managers and marketing on proposal budgets
- Train new employees on timesheet management
- Ensure projects/accounts are charged correctly
- Assist with yearly accounting audits
- Manage the Mobile Laboratory vehicle reporting and registration requirements

**Requirements**:

- Bachelor’s degree is required
- 3 years of experience working with projects or similar environment
- Ability to adapt and be flexible in a changing environment
- Demonstrate exceptional attention to detail
- Collaborate and build good working relationships with management, center directors, and team members
- Ability to work in team environment and work independently
- Excellent verbal and written communication skills
- Proficient with Excel
- Experience with NetSuite a plus

**About Aerodyne Research**

We are a small R&D company that specializes in measuring air quality, greenhouse gases, and atmospheric chemical processes. We also design and sell research grade trace gas monitoring, and particle analyzers. Our research improves current understanding of air pollution and global climate change. Our research guides policy which leads to cleaner air and a more sustainable future. Over the past two decades, our research has led to the development of 20+ highly precise instruments for measuring gases and aerosols in the atmosphere.

**Aerodyne Research is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.**

Pay: $25.17 - $30.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- Will you now or in the future require sponsorship?

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Billerica, MA 01821 (required)

Ability to Relocate:

- Billerica, MA 01821: Relocate before starting work (preferred)

Work Location: In person