Administrative Assistant

2 weeks ago

Salisbury, United States Peninsula-Delaware Conference of the United Methodist Church Full time

**JOB POSTING**

Job Title: Lower Shore District Administrative Assistant

Reports to: Lower Shore District Superintendent

Locations: Salisbury, MD

Classification: Part-time (24-26 hours per week)

Salary Range: $19 - $22 per hour

Posting Date: May 2024

Position Objectives:
The District Administrator Assistant will support the District Superintendent and provide administrative oversight and support for district ministry that advances the Peninsula-Delaware Conference’s mission of inspiring and equipping local faith communities to develop disciples of Jesus Christ for the transformation of the world.

Key Accountabilities
- Facilitate interpretation of Pen-Del policies and procedures and communicate with pastors and churches so that issues and concerns are addressed immediately and appropriately, and pastors’ and congregations’ appreciation for the connection grows.

Coordination of charge conference schedules and material for the district so that church conferences can occur in an efficient and timely manner.

Perform final review of church conference forms and process compensation forms so that the Pen-Del database and other appropriate files can be accurate and current.

Assist pastors and congregations in completing church and clergy profile information so that the superintendent is equipped to make recommendations and decisions regarding appointment-making.

Disseminate information and respond to questions and concerns on mission-share payments, pension and medical arrearages, statistical reports, church fund balance reports, evaluations, clergy advisories, and church conference.

Coordinate arrangements and prepare material for district meetings, training events, and workshops.

Manage/maintain district budget and credit card records, including processing vouchers, expense reimbursements, and internal transfers.

Prepare and send communications from conference and district through district newsletter and other electronic communications.

Conduct trainings/workshops; including, administrator/secretary workshops and trainings for statistical reports, church conference and Pen-Del database.

Manage the workflow of the change of appointment lifecycle. This includes scheduling take-ins, preparing folders, processing necessary paperwork and updating database.

Complete Change of Appointment form within five business days of a change and forward to appropriate offices.

Provide support for correspondence and calendar management to district superintendent.

Provide trainings for the district.

Special Aspects of the Role

Confidentiality is mandatory.

It is preferred that the jobholder be of the Christian faith, ideally of United Methodist denomination, and driven to be Christ-centered and Christ-like. In addition, the individual should

be open to listening and learning from the faith experiences of others with different theological

views.

The job will be based in the Lower Shore District Office, 517 Winder Street, Salisbury, MD, MD. Requires some travel throughout the district/Pen-Del area.

Manage flow of work throughout the year in preparation for seasonal work (church conference, change of appointments, evaluations, statistics, etc.).

Ability to work as a member of a variety of teams at the same time.

Educational Attainment

Minimum High School Diploma, Bachelor’s Degree or equivalent experience.

Work Experience

A minimum of two years of experience as an administrative assistant.

Skills & Knowledge

Leadership: motivates and influences people to achieve positive results, demonstrates a non-anxious presence, has the ability to disciple leaders, builds teams; mentors and coaches in a peer environment; thinks strategically; has the ability to interact with diverse groups of people and manage a variety of tasks.

Organization: plans with the end result in focus, performs administrative tasks effectively and completes tasks on time; communicates professionally using written, oral, and digital media, demonstrates timely follow through, a problem solver.

Knowledge: Possesses a working knowledge of the culture and structure of the UMC denomination and a working knowledge of Microsoft Office Suite.

Customer Service and Technical Competency: Demonstrates the ability to work effectively to assist persons with various conference tools and processes including Arena, the Conference Web site and resources available through BWC.

Hospitality: Welcome, orient, and assist visitors to the District Office.

Creativity: Brings fresh ideas and approaches to the planning and execution of tasks and events.

Application procedure:

Peninsula Delaware Conference is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

**Job Type**: Part-time

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