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Management Services Assistant
3 months ago
**Duties**:
As a Management Services Assistant, you will:
- Use payroll software to input data needed to produce biweekly payroll.
- Serve as the primary timekeeper for a large organization.
- Maintain records of time and attendance.
- Reconcile time and attendance reports and corrects discrepancies.
- Receive incoming calls and directs to staff members.
- Produce documents requiring the use of advanced software functions.
- Prepare correspondence, reports and other documents in final format using correct punctuation, capitalization, spelling, grammar and style.
- Perform mail and file functions such as processing incoming and outgoing materials.
- Determine records retention and disposal requirements.
- Develop and maintain electronic record keeping and tracking logs for calendars, correspondence, projects, etc.
- Research vendors for best combination of price, quality, and delivery.
- Notify employees and supervisors of training attendance dates and handle any cancellations or rescheduling of training.
- Serve as backup to Management Services Specialists in the office.
**Requirements**:
**Conditions of Employment**:
- You must be a U.S. Citizen.
- Suitable adjudication of background/security investigation is required.
- A probationary/trial period may be required.
- Must complete initial online questionnaire.
- Applicants must complete an assessment battery (i.e., Assessment Questionnaire and USA Hire Assessment) via the USA Hire platform if notified to do so.
**Qualifications**:
**If qualifying based on experience**: You must have one full year of specialized experience equivalent to the next lower grade level in federal service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.
- **To qualify at the CU-05 level, you may qualify based on experience, education, or a combination of the two as outlined below.**
**Experience**: To qualify at the CU-05 level, you must have one full year of specialized experience equivalent to the CU/GS-04 level in federal service (obtained in either the public or private sectors). Specialized experience is defined as experience (1) receiving visitors or phone callers as appropriate; (2) managing an appointment calendar; and (3) preparing written material.
- OR
- **Education**:Four (4) years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
- OR
- **Combination of education and experience**:A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.
- **NOTE**: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
- **To qualify at the CU-06 level,** you must have one full year of specialized experience equivalent to the CU/GS-05 level in federal service (obtained in either the public or private sectors). Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. In your resume, the experience must demonstrate experience: (1) assisting with making travel arrangements; (2) updating spreadsheets or databases; and (3) drafting correspondence, reports and other documents.
- **To qualify at the CU-07 level,** you must have one full year of specialized experience equivalent to the CU/GS-05 level in federal service (obtained in either the public or private sectors). Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. In your resume, the experience must demonstrate: (1) serving as a timekeeper using an automated system; (2) making travel arrangements; (3) developing spreadsheets (4) utilizing a database to generate reports, and (5) drafting correspondence, reports and other documents for next level review.
- **You must meet the qualifications for this position by the closing date of this announcement.**
Please note, all experience statements (i.e., duties, specialized experience, or occupational assessment questionnaire) copied from this announcement and pasted into your resume will not be con
