Administrative Assistant Ii

2 weeks ago

Anaheim, United States North Orange County Community College District Full time

**Administrative Assistant II**
**North Orange County Community College District**

**Position Number**: 2015727P

**Location**: North Orange Continuing Education - Anaheim Campus, Anaheim, California, 92801

**Department**: NOCE-AC English as a Second Language

**Percentage of Employment**: 100%

**Months of Employment**: 12 Months Per Year

Performs complex administrative duties independently in support of one or more functional areas, departments or administrators within established rules and regulations; organizes and manages daily activities to assure efficient operations; provides information to departments, personnel, students and the public on the phone and in person; answers questions and resolves problems requiring judgement, knowledge and explanation of policies.

Coordinates and facilitates special projects, such as receptions, facilities use and events; maintains calendar of activities; coordinates travel arrangements, approves, prepares and distributes promotional and informational materials; maintains current mailing lists.

Monitors department expenditures and budgets; approves expenditures within established guidelines; assists with budget development and tracks status of budgets; maintains petty cash accounts; responds to inquiries regarding financial issues.

Types and may compose and edit correspondence, memos, letters, agendas and reports; revises schedules, forms, reports, records, and other information; prepares statistical information for use in reports; schedules appointments and meetings; attends meetings and transcribes and distributes minutes; initiates and answers telephone calls; screens and directs calls; greets visitors and directs to appropriate personnel; routes and distributes incoming mail and other materials; prepares outgoing mail and packages.

Orders supplies and prepares purchase requisitions; tracks orders to assure delivery and payment; responds to facilities maintenance requests.

Trains and provides work direction and guidance to others as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Performs related duties as assigned.

**Primary Purpose**:
POSITION IS GRANT FUNDED

This position is responsible for performing a wide variety of complex and specialized administrative duties to support one or more functional areas, departments or administrators; and coordinating office functions to assure efficient operations. This requires specialized knowledge in the specific area supported (e.g. financial aid, student services, health services, various instructional areas, and any other departments).

**Working Relationships**:
The Administrative Assistant II maintains frequent contact with various District departments and personnel, faculty, students and the public.

**Knowledge, Skills, and Abilities**:
Knowledge of District organization, operations, policies and objectives

Knowledge of applicable sections of State Education Code and other applicable laws

Knowledge of organization, policies, and rules of assigned department or program

Knowledge of modern office practices, procedures and equipment

Knowledge of record-keeping techniques

Knowledge of basic bookkeeping procedures

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Ability to make arithmetic calculations quickly and accurately

Ability to type at 55 wpm from clear copy

Ability to operate a variety of office equipment such as calculator, computer, copier, etc.

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to work independently with little direction

Ability to complete work efficiently with many interruptions

Ability to work confidentially with discretion

Ability to meet schedules and time lines

Ability to understand and follow oral and written directions

Ability to communicate effectively, both orally and in writing

Ability to understand scope of authority in making independent decisions

Ability to review situations accurately and determine appropriate action according to established guidelines

Ability to establish and maintain effective working relationships with others

**Special Requirements**:
Coursework must be verifiable on a legible transcript. **If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.**

**Minimum Qualifications**:
High school diploma or GED

Minimum two (2)

  • Administration Assistant

    4 weeks ago

    Anaheim, United States AnDek Staffing Services Full time

    Job DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...

  • Administrative Assistant

    2 months ago

    Anaheim, United States Emergency Vehicle Group, Inc. Full time

    Job DescriptionJob DescriptionDescription: We are looking for a highly detailed and organized Administrative Assistant. This position will perform administrative functions to support sales, service and corporate staff. In addition to administrative functions, this position will process change orders, perform project management functions, maintain reports,...

  • Administrative Assistant

    6 days ago

    Anaheim, United States Randstad USA Full time

    Do you have experience providing administrative support to senior-level leadership? Are you savvy with managing calendars, coordinating events, preparing presentations, and have proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams)? Our client is a leading healthcare company with an urgent need for someone with your expertise! We have an opening...

  • Administrative Assistant

    6 days ago

    Anaheim, United States Randstad USA Full time

    Do you have experience providing administrative support to senior-level leadership? Are you savvy with managing calendars, coordinating events, preparing presentations, and have proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams)? Our client is a leading healthcare company with an urgent need for someone with your expertise We have an opening...

  • Administrative Assistant

    1 month ago

    Anaheim, United States Powerstone Property Management Full time

    Powerstone Property Management, a fast-growing community association (HOA) management company in Orange County is seeking a full time front office Administrative Assistant at its satellite office in Anaheim. Powerstone offers a competitive salary, a professional work environment, good benefits, including medical, dental, life insurance, a matching 401k plan...

  • Administrative Assistant

    1 month ago

    Anaheim, United States AIHL Full time

    **Category**: Administrator **Department**: Administration **Schedule**: Full Time (about ~40 Hours per week) (1 Position) Part Time (about

  • Senior Administrative Assistant-Series

    2 weeks ago

    Anaheim, United States Anaheim Union High School District Full time

    Refer to hyperlinks above Employment Standards MINIMUM QUALIFICATIONS - Refer to individual hyperlinks above. KNOWLEDGE, SKILLS, AND ABILITIES - Refer to individual hyperlinks above. PHYSICAL DEMANDS - Employees in this classification walk, stand Administrative Assistant, Administrative, Senior, Assistant, Technology

  • Receptionist/administrative Assistant

    1 month ago

    Anaheim, United States Certified Enterprises, Inc. Full time

    Job Summary: **Duties**: - Greet and assist visitors in a friendly and professional manner - Answer and direct phone calls using proper phone etiquette - Perform data entry tasks with accuracy and efficiency - Coordinate projects and assist with project management tasks - Manage office tasks such as filing, scanning, and organizing documents - Assist with...

  • Administrative Assistant

    6 days ago

    Anaheim, United States Ultimate Staffing Full time

    Acts as the point of contact among executives, employees, families, and other external and personal partners for the chairman. This assistant must have the ability to manage information flow in a timely, organized, and accurate manner and contribute to the efficiency of the executive office, the business, and the chairman's personal matters by providing...

  • Administrative Assistant

    7 days ago

    Anaheim, United States Ultimate Staffing Full time

    Acts as the point of contact among executives, employees, families, and other external and personal partners for the chairman. This assistant must have the ability to manage information flow in a timely, organized, and accurate manner and contribute to the efficiency of the executive office, the business, and the chairman's personal matters by providing...

  • Engineering Intern II

    7 days ago

    Anaheim, United States City Of Anaheim, CA Full time

    Description The City of Anaheim is seeking talented Engineering  Interns for the Public Works Engineering Department . This year-round internship is an excellent opportunity to gain meaningful Public Works engineering work experience. Candidates must be enrolled in undergraduate or graduate (Masters or PhD) level courses in an accredited...

  • Administrative Assistant

    3 weeks ago

    Anaheim, United States Lobel Financial Full time

    Join one of the top 20 auto finance companies in the industry and grow with us! We offer in-house promotions, great benefits, work-life balance, and job stability. If you're looking to work for a rewarding company that encourages their employees to learn and develop, then partner with Lobel. Position Summary The Administrative Assistant provides clerical...

  • Project Manager Ii

    1 month ago

    Anaheim, United States City of Anaheim, CA Full time

    **Description**: TThe **City of Anaheim **seeks a** Project Manager II **to independently perform a variety of professional level duties and responsibilities involved in the administration of the more complex projects in the Economic Development Department. Economic Development leads investment and business growth, retention, and expansion in Anaheim,...

  • Administrative Assistant

    1 month ago

    Anaheim, United States APT Electronics, Inc. Full time

    **Position Summary**: Receptionist will attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public and customers. **Responsibilities**: - Answer telephone, screen and direct calls. - Take and relay messages. - Provide information to callers. - Greet visitors entering the...

  • Administrative Assistant

    2 months ago

    Anaheim, United States Lobel Financial Full time

    Join one of the top 20 auto finance companies in the industry and grow with us! We offer in-house promotions, great benefits, work-life balance, and job stability. If you're looking to work for a rewarding company that encourages their employees to learn and develop, then partner with Lobel. **Position Summary** The Administrative Assistant provides...

  • Administrative Medical Assistant

    6 days ago

    Anaheim, United States Anaheim HC, CA-ANA Full time

    Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Temp - Administrative Medical Assistant - Bilingual Spanish in Anaheim, CA.Schedule: 4/10 work week which includes one weekend day.Administrative position responsible for all duties and responsibilities assigned to front office staff. Responsibilities include greeting...

  • Administrative Assistant

    2 weeks ago

    Anaheim, United States APT Electronics Inc Full time

    Position Summary:  Receptionist will attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public and customers. Responsibilities: Answer telephone, screen and direct calls. Take and relay messages. Provide information to callers. Greet visitors entering the company. Direct...

  • Administrative Assistant

    1 week ago

    Anaheim, United States APT Electronics Inc Full time

    Position Summary:  The receptionist will attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public and customers. Responsibilities: Answer telephone, screen and direct calls. Take and relay messages. Provide information to callers. Greet visitors entering the company. Direct...

  • Administrative Assistant

    1 week ago

    Anaheim, United States APT Electronics Inc Full time

    Position Summary: The receptionist will attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public and customers. Responsibilities: Answer telephone, screen and direct calls. Take and relay messages. Provide information to callers. Greet visitors entering the company. Direct...

  • Administrative Assistant

    2 weeks ago

    Anaheim, United States APT Electronics, Inc. Full time

    Job DescriptionJob DescriptionPosition Summary:  The receptionist will attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public and customers.Responsibilities:Answer telephone, screen and direct calls. Take and relay messages.Provide information to callers.Greet visitors...