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Administrative Assistant I
3 months ago
Requisition No: 830119
Agency: Juvenile Justice
Working Title: ADMINISTRATIVE ASSISTANT I - 80003996
Pay Plan: Career Service
Position Number: 80003996
**Salary**: $16.95 hourly/$1,356.00 biweekly
Posting Closing Date: 06/13/2024
**Total Compensation Estimator **Tool**
**The Department of Juvenile Justice salutes our heroes.**
**We are honored to have the opportunity to support our nation’s veterans and their families.**
**We value the service given to our country and support the hiring of service members and military spouses.**
**The Right Service, the Right Way, at the Right Time.**
**ATTENTION CANDIDATES**
**To be considered for a position with the Florida Department of Juvenile Justice**:
**Full Work history, duties and responsibilities, hours worked, supervisor’s name, supervisor’s work number, and formal education fields, etc. must be filled out to determine qualifications for this position.**
**LOCATION, CONTACT AND SALARY INFORMATION**:
**Location Information: Pasco Regional Juvenile Detention Center, 28534 State Rd 52, San Antonio, Florida 33576**
**Minimum Biweekly Rate of Pay: $1,356.00 biweekly (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever higher.)**
:
This position is located in a detention facility and handles facility level fiscal matters.
Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes.
Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file.
Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures’ maintains purchase requisitions/purchase order files, catalogs, and state contracts.
Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region’s vendor files.
Acts as purchasing liaison between the facility and the regional office.
Handles vendor inquiries and complaints.
Receives, reviews, and prepares facility correspondence’ and handles mail.
Performs administrative support functions for facility administration as directed.
This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law.
Performs other related duties as required.
**MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES**:
Knowledge of bookkeeping principles and practices.
Knowledge of basic arithmetic.
Knowledge of office procedures and practices.
Knowledge of basic filing practices.
Ability to perform basic arithmetical calculations.
Ability to maintain fiscal records.
Ability to organize and file materials.
Ability to review fiscal data for accuracy and completeness.
Ability to post, balance and reconcile fiscal records.
Ability to compile fiscal data.
Ability to work independently.
Ability to communicate effectively.
Ability to plan, organize and coordinate work assignments.
Ability to establish and maintain effective working relationships with others.
**PREFERRED QUALIFICATIONS**:
A high school diploma or its equivalent and three years of bookkeeping or clerical accounting experience.
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting.
Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience.
A valid driver's license
Successful completion of a background and drug screening is a condition of employment
**SPECIAL NOTES**:
**DJJ participates in E-Verify (Employment Eligibility).**
**When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.**
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
