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College Data Records Assistant

2 months ago

Chicago, United States City Colleges of Chicago Full time

**COLLEGE DATA RECORDS ASSISTANT**
**KENNEDY-KING COLLEGE**

Kennedy-King College is currently seeking a College Data Records Assistant. The College Data Assistant reports to the Registrar and under supervision, controls, directs and monitors the flow of source of documents for inputting and processing; and performs related duties as required.

**ESSENTIAL DUTIES**:

- Directs the flow of course scheduling data for Fall, Spring & Summer terms for college registration.
- Inputs sections, building, room, instructor, time, days, & start & ending dates, delivery system and enrollment capacity in People Soft.
- Contacts Administration and department Chairperson regarding registration discrepancies and inquiries.
- Maintains registration transaction forms for Administration during registration.
- Processes changes and requests for adding seats to sections, opens additional classes, cancels classes, and processes student requests to repeat courses.
- Monitors staff schedule list for compliance during registration and reports to administration deficiencies and request additional assistance when required.
- Coordinates the collection of grade rosters from professors throughout the college.
- Inputs grade changes for all students enrolled during the term on the class list, student history and permanent record card.
- Ensures that grade changes are entered accurately.
- Notifies student and professor of changes to permanent record. Corrects any clerical errors made when inputting final grades.
- Enters student withdrawals in People Soft.
- Coordinates the preparation, correction and distribution of class lists to professors.
- Updates and maintains final class list and attendance rosters.
- Contacts department administrative assistant, chairperson and/or administration to report missing class lists and final grade reports or omitted pertinent data.
- Reviews and tallies student attendance through midterm for state reimbursement and audit reviews.
- Maintains files, answers telephone and copies documents when needed.
- Adheres to CCC Customer Service Excellence standards.
- Performs other duties as needed.

**QUALIFICATIONS**:

- Completion of a high school diploma, Associates degree or higher preferred.
- One year of experience in editing and controlling the flow of documents for processing.
- Good knowledge of office machines. Good knowledge of data systems and the general flow of documents. Good knowledge of recordkeeping procedures.
- Proficient in the use of Microsoft Office (Word, Excel and PowerPoint).
- Ability to plan and organize work flow within a department.
- Ability to maintain data logs and operating records.
- Good verbal and written communication skills. Good organizational skills.

**This position is represented by the Local 1708 union.**

**We are an equal opportunity and affirmative action employer.**

**Thank you for your interest in City Colleges of Chicago

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