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Program Assistant

1 month ago

Chicago, United States University of Illinois Full time

**Program Assistant - College of Dentistry Restorative Department**

**Hiring Department**: Restorative Dentistry

**Location**: Chicago, IL USA

**Requisition ID**: 1022874

**Posting Close Date**: 7/5/2024

**About the University of Illinois Chicago**

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

**Description**:
The Department of Restorative is seeking a Program Assistant who will be responsible for organizing and carrying out administrative functions directly related to day-to-day operations of the department and its associated clinics.

**Duties & Responsibilities**:

- Serve as the main administrative liaison for all faculty, students, staff, and visitors to the department of Restorative Dentistry.
- Coordinate visits for department guests and speakers.
- Organize and coordinate all meetings and special events. Schedule seminars and arrange luncheons for programs.
- Mange the UIC phonebook and website content for the Restorative Department.
- Maintain/update the Department faculty roster and quarterly schedules.
- Maintain the Department Alumni roster and communications, including a Prosthodontics alumni newsletter.
- Assist in the preparation of audiovisual material for presentations. Maintain department’s electronic equipment; analyze and resolve the need for new equipment.
- Order supplies, reconcile basic financial transactions, and prepare shipments for the department.
- Conceive and administer special programs and projects. Function as a trouble-shooter for the unit. Consult with Department Head, Business Manager and Advanced Prosthodontics Program Director.
- Manage the annual Departmental Faculty Review process communications and scheduling.
- Manage all Faculty Development Fund requests in consultation with the Department Head.
- Provide general administrative support for the unit. Participate in long-range planning and goal-setting activities.
- Manage event and meeting calendar for the department.
- Manage Advanced Prosthodontics resident national meeting communications, travel and reimbursements.
- Retrieve and distribute department mail for faculty and staff.
- Assist the Department Head and Business Manager with administrative duties as assigned.
- Perform other related duties and participate in special projects as assigned.

**Minimum Qualifications Required**:

- Bachelor’s degree.
- Demonstrated experience working in a health/and or academic environment.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits
- The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit _Required Employment Notices and Posters_ to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify._
- The university provides accommodations to applicants and employees. _Request an Accommodation_

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