Office Assistant

2 weeks ago

Tampa, United States Talentfactor Inc Full time

Job Title: Mail Services Administrator

Pay Rate: 19 / hr (W2 contract)

Location: Tampa, FL

*Must have basic computer skills (Microsoft Office)

*Strong attention to detail
*Interviews will be via TEAMS

**Description**:
The primary objective is to provide support to Accounts Payable and Tax Accounting within BSNA, including Business Licenses, Fleet, Property Tax, and Accounts Payable. This position will also serve as backup to the Mail Services Admin in their absence.

**Responsibilities**:

- Reviewing all tax mail and routing to appropriate internal individuals responsible
- Tracking all outgoing mail activities on a spreadsheet
- Coordinate with internal team members on priority items and ensuring timely action to meet deadlines
- Prep outgoing mail for checks, license renewal certificate/permits
- Receive various types of property tax documents and identify/sort/organize into batches based for use later
- Receive/scan tax assessments, bills, receipts by bottler to shared drive location
- Receive critical tax payment checks, often amounting to $$ millions
- Receiving checks and routing them to appropriate special handling addresses
- Prepping outgoing mail for High $ and State return checks along with appropriate correspondence
- Receiving RPO’s and organizing them and scanning them into TrackerPro software

Role Responsibilities as backup to Mail Services Admin:

- Open, sort, and scan all incoming mail to the various BSNA finance departments
- Delivering electronic, and physical mail as applicable, to the appropriate business partner daily
- Organize documentation and package outgoing mailings; includes completing required tracking/log reports
- Identify appropriate delivery method (USPS FedEx, etc) and calculate postage for outgoing mail

**Key Skills and Abilities**:

- Customer Focus: Developing sustainable, productive internal and external customer relationships and establishing oneself as a valued, trusted financial business partner
- Demonstrated team leadership managing multiple processes
- Strong analytical, problem solving, decision making and communication skills
- Attention to detail; independent thinking
- Process improvement focus
- Well organized. Demonstrated planning, time management and prioritization skills

Core Competencies:

- Team Skills/Collaboration - Proven strong leadership skills; Cross-Function/BU Collaboration
- Speaking and Writing - Clearly articulate relevant ideas, opinions, and information
- Thinking Analytically - Analyze information to provide clear and concise recommendations
- Exercising Judgment - Generate alternatives and assist in selecting the best option; problem solving
- Project Management/Prioritizing - Ensure the timely completion of designated objectives
- OE and Internal Controls - Process Improvement and internal controls maintenance

**Requirements**:

- High School or GED

**Job Types**: Full-time, Contract

Pay: $19.00 per hour

Schedule:

- Day shift

**Education**:

- Associate (preferred)

**Experience**:

- office administration: 2 years (required)

Ability to Relocate:

- Tampa, FL 33647: Relocate before starting work (required)

Work Location: In person

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