Front Office Onboarding Coordinator

1 week ago

Greenwood, United States WorkSmart Group Full time

Our Mission: Empowering Talent, Enabling Companies, Elevating Communities. One job at a time.

Job Summary:
**Responsibilities**:

- Provide a warm reception and extend greetings to guests in a well-maintained and organized office environment.
- Capable of simultaneously documenting notes on the company’s ATS while answering the phones with a positive demeanor.
- Initiates, document, and scan applicant pre-hire forms.
- Schedule and conduct timely follow-ups with applicants with missed appointments.
- Conduct drug screens and E-Verify Audits while documenting results.
- Assist applicants with the onboarding process both in person and over the phone.
- Prescreen applicants to ensure their profile information is accurate and up to date.
- Accurately complete I-9 forms and execute E-Verify verifications in compliance with federal regulations.
- Initiate background checks.
- Assist multiple individuals concurrently during the onboarding process.
- Administer confidential drug screening processes with professionalism and legality.
- Additional responsibilities assigned.

**Requirements**:

- Exceptional in-person and phone-cased customer service skills
- Strong written and verbal communication abilities
- Effective organization and multitasking capabilities
- Proficient in Microsoft Office
- Ability to work independently yet a collaborative team player by adapting in a fast-paced environment
- Demonstrate critical thinking skills, common sense, and determination

Preferences:

- Previous experience in a staffing firm
- Experience with BullHorn
- Familiarity with Labor Laws

This job will operate in a professional environment and will routinely use standard office equipment. Sitting, standing, walking, talking, hearing, handling, feeling, and reaching are frequently required of this job.

WorkSmart is an Equal Employment Opportunity Employer. We prohibit discrimination and harassment with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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