Administrative Assistant

4 weeks ago

South Holland, United States Unity Christian Academy Full time

**DESIRABLE CHARACTERISTICS**:

- Work independently with little supervision.
- Take initiative to learn procedures required for UCA to be a success.
- Establish and maintain effective working relationships.
- Meet deadlines and schedules.
- Work effectively with constant interruptions.
- Be willing to learn donor development software and other software used at UCA.
- Communicate effectively with diverse groups.
- Be organized and exhibit follow-through on tasks and goals.
- Able to prioritize work appropriately.
- Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense, and good listening skills.

**ESSENTIAL RESPONSIBILITIES**:
In the following areas, the Administrative Assistant will:

- Demonstrate daily the Core Four of Genuine Hospitality to all who enter the office:

- Make Eye Contact
- Share a Smile
- Speak with a Friendly Tone
- Make a Connection
- Assist the appropriate staff in the facilitation of special events (when reasonable and appropriate), including, but not limited to: open houses, Parent Orientation, Freshman Launch, cultural celebrations, and senior events.
- Grant all without an ID access into the building, keeping appropriate documentation.
- Maintain an organized physical and electronic (as needed) filing system for school documents, including student records and general school archives. Ensure all files are kept up-to-date.
- Maintain accurate student attendance records in the chosen student information system.
- Maintain faculty & staff mailboxes.
- Manage and distribute a variety of documents.
- Maintains a deep knowledge of organizational roles and responsibilities and how to properly make connections.
- Coordinate all details related to annual school picture day(s), including, but not limited to: individual student pictures, sports & club pictures, communication with photography service provider, and communication with UCA parents regarding picture day/purchase details. Provide calendar of events to the Principal by August of any given school year.
- Create and maintain annual faculty & staff birthday calendar.
- Responsible for managing the UCA Activities calendar and the UCA Building Calendar.
- Generate progress reports and transcripts and ensure that the appropriate parties receive them in a timely manner.
- Collect all revenue received in the office (tuition, donations, lunch payments, other fee payments, etc.) and record it accurately according to the Generally Accepted Accounting Principles.
- In collaboration with appropriate parent teams, oversee the UCA Spirit Store.
- In collaboration with the Head of School, Principal, and the PAC, manage the logistics and implementation of a parent service hours program at UCA.
- Receive & keep student medicine, first aid supplies, and sanitary/hygiene products in office. Distribute to students as needed and appropriate.
- Receive mail and packages, distribute/communicate to appropriate faculty/staff.
- Maintain sufficient inventory at all times of all general office supplies, including, but not limited to: printing paper, branded and non-branded stationary, and printer/copier toner.
- Act as the primary liaison between UCA and chosen printer/copier provider.
- Assist the Principal in ordering curriculum and supplies for all UCA departments.
- Other duties as assigned and appropriate.

Pay: From $18.00 per hour

Expected hours: 8 per week

**Benefits**:

- Dental insurance
- Health insurance
- Vision insurance

Schedule:

- 8 hour shift

**Experience**:

- Customer service: 1 year (required)

Ability to Commute:

- South Holland, IL (required)

Work Location: In person

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