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Manager, Special Events

3 months ago

New York, United States Museum of the City of New York Full time

**Manager, Special Events**
- The Museum of the City of New York fosters understanding of the distinctive nature of urban life in the world’s most influential _
- metropolis. It engages visitors by celebrating, documenting, and interpreting the city’s past, present, and future. _

The Manager of Special Events is an essential member of the Development team that will be responsible for assisting
in the planning, execution, and fundraising for the Museum’s fundraising events as well as smaller cultivation
occasional late nights and weekends. This is a full**-**time, regular, position that reports directly to the Director, Special
Events.

**Roles and Responsibilities:
- Work with and support the Director of Special Events with development and execution of the Museum’s

signature fundraising events including: collateral, vendor negotiations, contracting, event ticket purchases,
program/run of show implementation and on-site event management.
- Assist the Director of Special Events with developing and planning events and engagements for the

Director’s Circle, the Museum’s event-driven committee of young professionals
- Manage process to ensure all event collateral are being produced and received by the appropriate

constituents in a timely manner
- Assist in the management of staffing at events
- Work with in-house Marketing team to develop and execute digital and social media promotion of
- signature events to increase exposure for the Museum- Manage and maintain budgets including expenses, payments, and pledges
- Follow up with event attendees’ post-event to solidify pledge payment/contributions
- Secure bills from outside vendors for timely payment; update budgets
- Draft thank you/tax receipt letters for donors and invoices for outstanding pledges
- Manage logistics and interdepartmental relationships for all opening receptions; including creating
- timelines for collateral, contracting outside vendors, keeping RSVP lists, and on-site event management- Assist other development staff with various event logistics for membership events, opening receptions for
- special exhibitions, and smaller donor events- Perform other duties as needed

- Bachelor’s degree or equivalent combination of experience and education
- Minimum of 5 years of experience on special event and major fundraising galas
- Must have strong interpersonal skills, positive disposition with decision-making deftness
- A commitment to diversity, equity, and inclusion and a passion for advancing equity and addressing
- structural racism within nonprofit organizations- The desire to work in a collaborative, supportive environment
- The adaptability to work flexibly, including taking the lead on certain projects, working independently on
- others, and asking for guidance and assistance- Excellent written and verbal communication skills
- Experience with Microsoft Office preferred

**Physical Requirements & Work Environment**

This role requires being stationary for 75% of the time and navigating office and museum environments. Proficiency
in operating office equipment and occasionally lifting up to 25 pounds is essential, along with significant wrist,
hand, and finger movements. Strong visual acuity (close, distance, color, and peripheral vision) is necessary for
tasks like data analysis and computer use. Occasional outdoor work, including heat or cold, and travel within the
five boroughs may be required.

**BENEFITS**

The salary for this position is** **$70,000. The position offers a competitive benefits package including medical, dental,
vision, FSA, HSA, life insurance, 401K and pension plan, short and long-term disability, critical illness, accident
insurance, legal services and pet insurance, and Employee Assistance Program. The Museum has a generous paid
time off policy including 12 sick days per year, vacation and 13 holidays. Your employment relationship with the
Museum qualifies you for free or discounted admissions to other participating cultural institutions.

**HOW TO APPLY**
- The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a staff _
- as diverse as New York City and the audiences who are curious about learning more about its history and engaging in _
- contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic _
- and inspiring city museum in the world. _
- The Museum of the City of New York is an equal opportunity employer. As such, the museum provides equal employment _
- opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, _
- creed, disability, ethnicity, gender identification or expression, marital status, military status or veteran, national origin, _
- political association, political/personal convictions, predisposing genetic characteristics, race (including traits historically _
- associated with race, such as hair