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Grant/contract Coordinator

4 months ago

Beverly Hills, United States CEDARS-SINAI Full time

**We invite you to consider this great opportunity with Cedars Sinai, a healthcare organization at the forefront of innovation and ranked #1 in California and eight years in a row on the “Best Hospitals” Honor Roll by U.S. News & World Report**

Under direct supervision from the designated Manager of Sponsored Research and Funds Administration (SRFA),the Grant/Contract Coordinator serves as the intake liaison and coordinator for grant/contract submissions and closures to the department. The incumbent in this role will provide faculty and staff guidance on the submission and closure process, review for completeness and regulatory compliance, perform preliminary quality review and analysis, categorize submissions by grant/contract type, track and log data related items through the grant proposal/contract negotiation lifecycle. This position is also responsible for producing various ad-hoc reports, working with developer to define new reports and queries as needed, and maintaining various database tracking tools. This role also assists with coordinating educational outreach programs, such as the quarterly Clinical Research Professional Orientation and the Research Operations Group meetings, contributes to process improvement and documentation of process change within the respective unit's operations.

**Primary Duties and Responsibilities**:

- Serves as intake coordinator for Grant/Contract submissions to sub-unit within SRFA.
- Reviews completeness of grant/contract submissions, ensuring accurate regulatory requirements are met, and follows up with department on any incomplete or missing information.
- Reviews language, content, and contractual structure to properly categorize grant/contracts appropriately.
- Performs initial grant/contract entry into PeopleSoft.
- Performs all required data entry, scanning or importing of data in adhering to established expectations for formatting, etc. at point of contract/grant submission and closures that includes follow-up revisions and ongoing maintenance.
- Tracks grant/contract progress and serves as liaison between SRFA Grant/Contract Officers and the external department.
- Applies project management skills and maintains communications with both the department/Faculty and SRFA staff.
- Follows-up on identified gaps or issues that are discovered during the process.
- Uses existing tools to produce standard monthly reports.
- Assists with determining criteria/requirements for new or changes to existing reports, and works with developers to refine requirements and perform testing.
- Reconciles reports, performs general analysis, and provides management with requested outputs as required.

**Qualifications**:
**Education**:

- High School Diploma/GED is required.
- Bachelor's degree is preferred.

**Experience and Skills**:

- 2-3 years of progressively responsible administrative/project coordination and systems experience, including grants/contracts, accounting or comparable work.
- Strong analytical ability and attention to detail.
- Computer proficiency in MS Office programs.

**About Us**:
Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars
- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

**About the Team**:
Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

**Req ID** : 1111

**Working Title** : Grant/Contract Coordinator - Kao Autoimmunity Institute (Part-Time)

**Department** : Research - Rheumatology

**Business Entity** : Cedars-Sinai Medical Center

**Job Category** : Academic / Research

**Job Specialty** : Contract & Grant Budget/Fund

**Overtime Status** : NONEXEMPT

**Primary Shift** : Day

**Shift Duration** : 8 hour

**Base Pay** : $29.00 - $44.95