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Administrative Assistant I

2 months ago

DeLand, Florida, United States Volusia Sheriff's Office Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at the Volusia Sheriff's Office. As a key member of our support staff, you will be responsible for providing administrative support to our district/section, including maintaining a computerized database, preparing reports, and performing receptionist duties.

Key Responsibilities
  • Maintain a computerized database for a district/section, including updating and purging records, preparing/formatting reports, and troubleshooting system problems.
  • Perform specialized and technical clerical and record-keeping duties with minimum supervision.
  • Provide receptionist services, including typing, filing, copying, faxing, mail distribution, and maintaining district/section accounts payable.
  • Process field purchase orders, requisitions, and forms, and maintain stock levels and order supplies.
  • Respond to citizen inquiries and complaints, and address routine or general questions relative to procedures, policy, or operation.
  • Research and assemble data from office records for incorporation into various reports.
  • Attend work on a regular and consistent basis, and adhere to Federal, State, County, and local ordinances.
Requirements
  • Graduation from high school or possession of a GED, and two (2) years of general clerical/secretarial work experience.
  • A comparable amount of education and experience may be substituted for the minimum requirements.
  • Ability to type efficiently and accurately, perform research, retrieve information, and prepare memos, summaries, reports, and evaluations.
  • Ability to perform basic mathematical functions, gather, analyze, and prepare data, and attend work on a regular and consistent basis.
  • Ability to make decisions in accordance with laws, regulations, or policies, communicate clearly and concisely, and provide exceptional customer service.
Working Conditions
  • General office setting with most duties being performed while sitting at a desk, table, or workstation.
  • Must be able to work under stressful conditions, relocate to other county locations based upon operational needs, and remain available to work during an emergency/disaster/epidemic, as directed.
Equal Employment Opportunity Employer

The Volusia Sheriff's Office is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees and applicants.