Office Operations Assistant

2 weeks ago

Point Comfort, United States Locke Solutions Full time

Locke Solutions, a dynamic small to medium-sized company, is experiencing rapid growth and expansion. From a single location to an impressive three, our journey has just begun, with ambitious plans to reach 5-10 locations within the next 7 years. These achievements reflect the boundless opportunities that lie ahead for our dedicated team.

Our workforce, comprised of smart and energetic individuals, is passionate about providing exceptional customer service. Driven by a commitment to elevating customer experiences and fostering an empowering work environment, we simplify complexities and generate positive outcomes. At Locke Solutions, we embody a service-oriented ethos, embrace innovation, and collaboratively tackle challenges to achieve outstanding results. We genuinely care about our employees, striving to make their lives better, aligning with our dual purpose of making customer lives easier and improving the lives of our team members.

As an Office Operations Assistant at Locke Solutions, you will play a pivotal role in ensuring the smooth functioning of our office environment. Your primary responsibilities will include greeting guests, organizing the lobby area, managing phone calls, maintaining office equipment, and assisting with various administrative and operational tasks. You will also be responsible for inventory management, coordinating office supplies, and supporting company events.
- Greeting Guests: Assist and provide service to customers, applicants, and visitors, ensuring they are directed to the appropriate internal contact.
- Organize Lobby: Maintain the front lobby of the office, stocking business cards and reading materials for guests, and ensuring general upkeep.
- Phones: Answer all incoming phone calls and direct them to the appropriate personnel or department.
- Office Equipment: Maintain equipment in the central supply room, shared office space, and individual offices.
- Supply Orders: Organize and maintain office and coffee bar supplies, anticipate supplies needed, and verify receipt of supplies.
- Meetings and Clean-Up: Assist with catering, coordinate meeting room needs, and perform general clean-up in meeting areas.
- Daily Stocking: Ensure all supplies are well-stocked, including the coffee area and restrooms.
- Janitorial, Pest Control, and A/C Support: Coordinate quarterly deep cleans, schedule internal pest control, and arrange semi-annual A/C maintenance.
- Assist in Company Events: Support company-held events on a weekly, monthly, quarterly, and annual basis.
- Tool Room Organization: Help maintain the organization and inventory of the tool room.
- Escorting RCB Deliveries: Accompany RCB deliveries as needed by the customer. Team Contribution: Positively contribute as part of the team, carrying out various tasks and responsibilities as assigned or required.

**Successful Key Results for the Office Operations Assistant**:

- Assist in day-to-day operations inside the office, ensuring smooth functioning, and contributing to administrative processes for customers, employees, and vendors.
- Maintain organization and cleanliness of the office building to enhance productivity.
- Take inventory of supplies and restock as needed to ensure seamless office operations.

On
- time RCB deliveries

**Job Requirements**:

- High school diploma or equivalent.
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite. Previous office administration and operations experience is a plus.

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