Office Assistant

3 weeks ago

High Point, United States High Point University Full time

High Point University is currently seeking a full-time Office Assistant. This position will perform a wide range of administrative and office support activities for the department and/or Directors to facilitate the efficient operation of the Office of Academic Services.

QUALIFICATIONS

Education:

* Bachelor degree required. Post-secondary education in business, computers, or office management is an asset.

Experience and Training:

* Proven experience as an administrative assistance for a minimum of 3 years.

Knowledge, Skills, Ability:

* Reporting skills, administrative writing skills, Microsoft Office proficiency, knowledge of operation of standard office equipment, knowledge of clerical and administrative procedures and systems, knowledge of principles and practices of basic office management, communication proficiency website administration (Word Press) and collaboration skills.

ESSENTIAL FUNCTIONS

* Answers phone for Assistant Dean of Academic Services and other personnel as needed. Takes messages or fields/answers all routine and non-routine questions.
* Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting order for supplies; verifying receipt of supplies.
* Greet students/visitors to the Office of Academic Services in a professional and friendly manner.
* Use computer word processing, spreadsheet and other relevant software to prepare reports, memos and documents.
* Sort incoming mail, faxes, and mail deliveries
* Provide secretarial and administrative support to Directors and other staff.
* Make travel, meeting and other arrangements for staff
* Provides information by answering questions and requests.
* Maintains and updates tutor orientation video.
* Manages student payroll for Peer Tutors.
* Processes Class Attendance Notices including email dissemination.
* Processes and emails 'Academic Program Notification Change' requests.
* Completes and processes requisitions and purchase orders as requested for the department.
* Make referrals to other University services/offices as appropriate (Registrar's Office; Student/Residence Life; Counseling & Psychological Services; Academic Affairs/Deans, academic advisor).
* Assist and support the programs of the Office of Academic Services and other duties as assigned and appropriate to the position and service to the University.

ACCOUNTABILITY

* Reports to Assistant Dean for Academic Services.

For more information regarding this position please contact Karen Naylon, Assistant Dean of Academic Services at knaylon@highpoint.edu.

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