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Administrative Assistant
3 weeks ago
Must be Bilingual English/ Spanish
M - F 8am - 4:30pm
Job Duties
- Greeting People - Must be friendly
answering phone
Filing
**Must be strong in excel**
Payroll entering - Clock in punches - Must be detailed
Updating Spreadsheets - Critical - Must be detailed
**Responsibilities**:
- Perform general clerical duties, including photocopying, scanning, mailing, and filing
- Answer phone calls and direct them to the appropriate staff members
- Greet visitors and provide them with necessary information
- Schedule appointments and maintain calendars
- Transcribe notes and distribute meeting minutes
- Assist with data entry tasks and maintain accurate records
- Manage office supplies inventory and place orders when necessary
- Coordinate travel arrangements for staff members
- Provide administrative support to various departments as needed
**Requirements**:
- Proven experience as an administrative assistant or in a similar role
- Proficient in computerized systems and software, including Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills and ability to multitask effectively
- Strong written and verbal communication skills
- Familiarity with phone systems and professional phone etiquette
- Ability to handle sensitive information with confidentiality
- Strong attention to detail and accuracy
- Previous experience as a personal assistant or front desk receptionist is a plus
Pay: $19.00 - $22.00 per hour
Expected hours: 40 per week
**Benefits**:
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Relocate:
- Baldwin Park, CA: Relocate before starting work (required)
Work Location: In person
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