Executive Assistant

3 weeks ago

Providence, United States The Providence Center Full time

**Job Summary**:
**This position is on-site**

**The Providence Center Executive Assistant** supports the members of the Executive Leadership Team (Primary roles supported: Vice President of Clinical Operations, Chief Operating Officer, and Senior Directors) with achieving Operating Unit objectives through high quality administrative support by facilitating communication and acting as the liaison with staff and key internal and external stakeholders.

**Duties and Responsibilities**:include the following. Other duties may be assigned.

Provide daily executive support, while simultaneously working on administrative projects and other broader tasks.

Ensure maximally efficient use of the Executives’ time and high quality effective interactions within and outside the department with staff and external stakeholders.

Manage and coordinate dynamic calendars with consideration for the demands on time and access as appropriate; arrange briefings and materials for meetings; handle travel arrangements.

Coordinate internal and external meetings and events. Set/coordinate agenda, prepare/assure materials are available, arrange room logistics, etc.

Compose and edit correspondence. Design, develop and prepare presentation materials for Executive staff as assigned by Vice President of Clinical Operations / CNO; participate in the editing process of writing speeches, drafting articles, etc.

Initiate and manage assigned projects from concept to completion, adhering to strategy, accuracy and deadlines.

Assist in planning and preparing for Agency events.

Process invoices and payments related to administrative events and meetings. Organize and maintain records.

Provide thorough, accurate meeting minutes as assigned by Vice President of Clinical Operations / CNO.

Assist in screen sharing and slide show presentations during meetings.

Exercise acute sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature.

Manage activities related to Board of Trustees and committees:
Prepare reports and information for Board meetings.

Work with assigned committee chairs to develop agendas and materials.

Assist Board Chair by preparing reports, correspondence, meetings calendar, etc.

Serve as Secretary for Board committees, prepare and distribute meeting minutes.

**Requirements**:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must possess ability to make independent decisions based on knowledge of shifting priorities and have outstanding organizational and time management skills.

Associate’s degree required, Bachelor's degree preferred.

Minimum of two years of experience as an Executive Assistant, Personal Assistant or similar role.

Basic understanding of healthcare—experience in behavioral health or work in non-profit organization is a plus.

Must thrive in a high impact, deadline oriented and fluid environment.

Must be culturally competent, possess a positive attitude and have the ability to relate to diverse populations and help foster community and teamwork.

Must be computer savvy and fully functional in Microsoft Office programs (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, Outlook and Zoom); awareness and experience with dynamic PowerPoint presentations desired; have aptitude and interest in learning new technologies.

Excellent organizational, interpersonal and verbal and written communications skills required.

Ability to proofread essential. Ability to read and interpret documents such as policy and procedure manuals.

Ability to develop, write and speak effectively before small groups of employees.

Ability to write in a concise and accurate manner for meeting minutes.

**Care New England Health System (CNE) **and its member institutions—Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center—are trusted organizations fueling the latest advances in medical research, attracting the nation’s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

**Americans with Disability Act Statement**: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

**EEOC Statement**: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, se

  • Executive Assistant

    2 weeks ago

    Providence, United States Brown University Full time

    Job Description: The Executive Assistant works closely with the Vice President to provide administrative, operational, and logistical support to the VP and the Executive Office. The Executive Assistant serves as a central liaison between the Vice President for Alumni Relations, Division of Advancement staff, alumni, and other constituents with whom the...

  • Executive Assistant

    2 weeks ago

    Providence, Rhode Island, United States Brown University Full time

    Job Description:The Executive Assistant works closely with the Vice President to provide administrative, operational, and logistical support to the VP and the Executive Office. The Executive Assistant serves as a central liaison between the Vice President for Alumni Relations, Division of Advancement staff, alumni, and other constituents with whom the...

  • Executive Assistant

    1 week ago

    Providence, United States Brown University Full time

    Job Description: The Executive Assistant works closely with the Vice President to provide administrative, operational, and logistical support to the VP and the Executive Office. The Executive Assistant serves as a central liaison between the Vice President for Alumni Relations, Division of Advancement staff, alumni, and other constituents with whom the...

  • Executive Assistant

    1 week ago

    Providence, United States Care New England Health System Full time

    Job Summary: * This position is on-site* The Providence Center Executive Assistant supports the members of the Executive Leadership Team (Primary roles supported: Vice President of Clinical Operations, Chief Operating Officer, and Senior Directors) with achieving Operating Unit objectives through high quality administrative support by facilitating...

  • Executive Assistant

    7 days ago

    Providence, United States The Providence Center Full time

    Job DescriptionJob DescriptionJob Summary:*This position is on-site*The Providence Center Executive Assistant supports the members of the Executive Leadership Team (Primary roles supported: Vice President of Clinical Operations, Chief Operating Officer, and Senior Directors) with achieving Operating Unit objectives through high quality administrative support...

  • Executive Assistant

    1 day ago

    Providence, United States Brown University Full time

    Job Description:The Executive Assistant works closely with the Vice President to provide administrative, operational, and logistical support to the VP and the Executive Office. The Executive Assistant serves as a central liaison between the Vice President for Alumni Relations, Division of Advancement staff, alumni, and other constituents with whom the...

  • Executive Assistant

    1 month ago

    Providence, United States eTeam Inc. Full time

    JOB DESCRIPTION Assignment Details: School/Division Office of Information Technology Department Name Office of Information Technology Job Title Executive Assistant Job Description/Daily Tasks (REQUIRED) Provide High Level Executive Support ...

  • Executive Assistant

    4 weeks ago

    Providence, United States Abacus Service Corporation Full time

    JOB ID: 2071 (Open Positions - 1 ) Company Name Brown University Experience 0 - 99 Years Hire Type Contractor Contract Type Contract Only Pay Type Hourly Standard Hours Per Week 40.00 Exemption Status Non-Exempt TECHNICAL...

  • Executive Administrative Assistant

    1 month ago

    Providence, United States Ballet Rhode Island Full time

    **POSITION TITLE**: Executive Administrative Assistant **REPORTS TO**: Director **PART Time**:Approximately 20 hours per week, $25/per hour **Qualifications** - Bachelor’s Degree or equivalent experience - 3+ years of experience, with a proven track record of strong organizational skills, constituent relations experience, and superior professionalism...

  • Executive Assistant

    1 week ago

    Providence, United States Lifespan Corporation Full time

    Summary: Reporting to the Vice President and Chief Pharmacy Officer Lifespan provides high-level administrative support to Chief Pharmacy Officer and affiliate pharmacy management at Rhode Island The Miriam Newport and Bradley Hospitals and Lifespan Pharmacy LLC. Manages time information and communications reliably and professionally using sound judgment....

  • Executive Assistant A

    1 month ago

    Providence, United States eTeam Inc. Full time

    JOB DESCRIPTION Provides direct support to management. Scheduling appointments and maintains calendar. Handles travel arrangements. Compose variety of correspondence and materials. Prepares reports and presentation material. Proofreading and additional admin duties. Screening phone calls and visitors. 1-2 years experience. Main duties include: calendaring,...

  • Executive Administrative Assistant

    1 month ago

    Providence, United States Ru New England LLC Full time

    Job DescriptionJob DescriptionAs an Executive Administrative Assistant, you will be responsible for the following duties:- Organizing and scheduling appointments- Managing calendars and coordinating meetings- Handling travel arrangements and preparing itineraries- Assist in planning client events and company fundraisers- Conducting data entry and maintaining...

  • Executive Chef

    3 weeks ago

    Providence, Rhode Island, United States teamworkonline Full time

    OverviewThe Executive Chef has the primary duty of managing the culinary team, a recognized department of venue's F&B operation. The Executive Chef will actively supervisor, coach, counsel, direct, train and mentor employees in meeting company qualify standards, and will independently initiate and authorize all employment actions such as hiring, termination,...

  • Sales Executive

    1 month ago

    Providence, United States Randox Full time

    Sales Executive –Rhode Island (Job Ref: 24I/RHOD) Randox Laboratories, a global leader in the provision of diagnostic solutions, is currently seeking an ambitious, results orientated individual to join it’s growing Sales team in the USA. This full-time, permanent Sales Executive role will be based in the state of Rhode Island. Reporting to the Sales...

  • Executive Director

    1 month ago

    Providence, United States The Institute for the Study & Practice of Nonviolence Full time

    **POSITION**: Reporting to the Board of Directors, the Executive Director (ED) provides leadership and strategic direction for NVI’s goals. The ED oversees fiscal matters, guides the organization’s short-term and long-term objectives, and offers the foresight necessary for developing and implementing NVI’s strategic plan. **RESPONSIBILITIES**: -...

  • Executive Assistant

    1 month ago

    Providence, United States Abacus Service Corporation Full time

    Bachelors preferred 2- 3 years of administrative support Experience supporting senior level directors. Strong calendaring experience and ability to multi-task. **Job Types**: Contract, Temporary Pay: $22.00 - $25.00 per hour **Benefits**: - 401(k) - Dental insurance - Health insurance Schedule: - 8 hour shift - Day shift - Monday to Friday Work...

  • Advertising Account Executive

    2 weeks ago

    Providence, United States RDW Group, Inc Full time

    We are seeking an enthusiastic and dedicated Advertising and Marketing Professional to join our dynamic team at one of the region’s largest and longest continually operating communications firms in New England, headquartered in Providence, RI. As a lead account executive, you will assist in the development and implementation of effective marketing...

  • Client Executive II

    1 week ago

    Providence, Rhode Island, United States NTT DATA Services Full time

    Req ID: NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. We are currently seeking a Client Executive to join our team. This position will work remotely from your home office located within the NJ/PA...

  • Client Executive II

    7 days ago

    Providence, United States NTT DATA Services Full time

    Req ID: 277956  NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.   We are currently seeking a Client Executive to join our team. This position will work remotely from your home office...

  • Executive Communications Lead, Gen AI

    1 week ago

    Providence, United States Meta Inc Full time

    Meta Executive Communications Lead, Gen AI Providence , Rhode Island Apply Now Meta is looking for an executive communication leader to join its AI Communications Team. This role will provide external communications support for the leadership team for Meta’s rapidly growing and expanding efforts in generative AI, that spans our family of apps and consumer...