Executive Assistant

3 weeks ago

Providence, Rhode Island, United States Brown University Full time

Job Description:

The Executive Assistant works closely with the Vice President to provide administrative, operational, and logistical support to the VP and the Executive Office. The Executive Assistant serves as a central liaison between the Vice President for Alumni Relations, Division of Advancement staff, alumni, and other constituents with whom the department interacts. The Executive Assistant pro-actively organizes the Vice President's schedule and manages numerous administrative functions including scheduling, travel, correspondence, and meeting details. This position is relied upon to research and prepare documents, information, and reports as required, to effectively support the work of the Alumni Relations department and the Vice President's office.

The Executive Assistant must be organized, proactive, and effective at time and task management, asking clarifying questions as needed and moving work forward independently on behalf of the Vice President. This is a fast-paced role in an office with high output.

Brown University is committed to advancing diversity, inclusion, and equity and is an Affirmative Action/Equal Opportunity Employer.

Education and Experience

Bachelor's Degree, or equivalent combination of education and experience

Minimum of 3 years of experience in a related field such as fundraising, higher education, nonprofits, sales, customer service, volunteer management, and/or marketing.

Required Qualifications

Excellent attention to detail and excellent organizational skills, interpersonal skills, and project and time management skills.

Excellent verbal and written communication skills, including accuracy in grammar, spelling, and punctuation.

Ability to effectively and efficiently multitask and prioritize workload.

Willingness and ability to occasionally work a non-traditional schedule as needed (i.e. weekend or evening events, etc.). The EA works in the Maddock Alumni Center an average of 4 days a week and a flexible schedule may be required based on the schedule of the Vice President.

Proficient with audio/visual and presentation platforms (Zoom, Microsoft Teams or WebEx, PowerPoint, etc.)

Expertise in Microsoft and Google platforms, especially Google Calendar and email, Google Docs, Microsoft Word, Excel, and PowerPoint

Preferred Qualifications

High-level administrative experience

Experience in higher education or other nonprofit settings

Strong knowledge of social and digital media, and a working understanding of communication strategy

Job Competencies

Demonstrated commitment to diversity and inclusion as well as an understanding of the contributions a diverse workforce brings to the workplace.

Initiative and ability to work independently and as a member of a team

Ability to apply tact and maintain confidentiality. Customer-focused, customer service orientation.

Applicants are asked to submit a cover letter and resume with their application. All offers of employment are contingent upon a completed criminal background check and education verification satisfactory to Brown.

Job Posting Title:

Executive Assistant
Department:

Alumni Relations
Grade:

Grade 9
Worker Type:

Employee
Worker Sub-Type:

Regular
Time Type:

Full time
Scheduled Weekly Hours:

37.5
Position Work Location:

Hybrid Eligible

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