Executive Assistant with Bookkeeping/accounting
1 month ago
**Title: Executive Assistant/Bookkeeper**
**Location: Hybrid/Remote (Southern California Area Preferred)**
**Company: IPS**
**Why IPS?**
Joining IPS Nationwide isn’t just about taking on a new role—it’s about becoming part of a family that values your growth and well-being. Here’s what’s in it for you:
- **Flexibility and Work-Life Balance**: Enjoy the flexibility of a 99% remote role that allows you to manage your professional and personal life more effectively.
- **Impact and Recognition**: Your work directly influences the success of our CEO, and we recognize and value your contributions through opportunities to grow your career.
- **Supportive Culture**: Work in an environment that prides itself on a family-like atmosphere, where team support and collaborative success are part of everyday life.
**Job Summary**:
As an Executive Assistant/Bookkeeper at IPS, you will provide essential support to our CEO, helping streamline operations and improve our client and team interactions. This role is perfect for someone who thrives in a dynamic environment and is looking for a position that blends administrative precision with financial acumen.
**Key Responsibilities**:
- Manage the CEO’s calendar, optimizing his schedule to enhance organizational efficiency.
- Act as the professional liaison between executives and clients, ensuring seamless communication and high standards of service.
- Oversee financial documentation, from reports to account management, supporting our strategic financial operations.
- Engage in special projects that offer the chance to showcase and develop your problem-solving and project management skills.
**Qualifications**:
- A degree in Accounting or Business Administration is preferred, but not mandatory.
- Strong travel arrangement experience, project management/tracking
- Demonstrated capability in high-level administrative support, ideally within a fast-paced, dynamic environment.
- Strong technical skills, including proficiency in QuickBooks, Excel, Teams and other Microsoft Office tools, with excellent organizational and communication abilities.
- Ability to be flexible with CEO's schedule.
**Join Us**:
Pay: $25.00 - $30.00 per hour
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- On call
- Weekends as needed
Application Question(s):
- Are you willing to work with the CEO's schedule as needed? It may require work over the weekend or in the evenings.
- What executives' schedules have you managed in the past or are currently managing?
- How many years of bookkeeping experience do you have? What reports do you generate in Quickbooks?
**Location**:
- San Diego, CA (required)
Work Location: Remote
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