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Accounting Specialist/Bookkeeper

2 months ago

San Francisco, United States LightHouse for the Blind and Visually Impaired Full time

POSITION: Accounting Specialist/Bookkeeper

REPORTS TO: Controller

STATUS:Full-Time, Non-Exempt

JOB CLASSIFICATION: Associate II

UNION ELIGIBLE: Yes

WORK ARRANGEMENT: Hybrid (3 days in office)

LOCATION: San Francisco, CA

SALARY RANGE:$31.90/hr-$38.46/hr

APPLICATION DEADLINE: Open Until Filled

Founded in San Francisco in 1902, the LightHouse's purpose is to promote the independence, equality and self-reliance of people who are blind or visually impaired. The LightHouse is currently in a period of growth, increasing our capacity to serve more low-vision and blind clients.

*Please note the terms and conditions of this position may be subject to change, once a Union Collective Bargaining Agreement is in place.

OVERVIEW:

The Accounting Specialist/Bookkeeper is a key, full-time staff position at LightHouse for the Blind and Visually Impaired (LightHouse) in San Francisco. The Accounting Specialist/Bookkeeper reports to the Controller and has responsibility for some accounts payable, and some accounts receivable.

QUALIFICATIONS:

  • High School diploma or equivalent required
  • Associates or Accounting degree or equivalent preferred
  • 2 years' bookkeeper experience preferred
  • 2 years of transactional (accounts payable, cash receipts or payroll) accounting experience preferred
  • Non-profit experience a big plus
  • Strong organization and prioritization/time management skills that ensure timely completion of assigned projects
  • Customer Service focus
  • Positive attitude and strong work ethic
  • Ability to work in a fast-paced environment
  • Knowledge of basic computer and technology skills
  • Proficient or working knowledge with Calendaring, Microsoft Office, Word, Excel, as well other Software Applications including but not limited to QuickBooks, Vena Solutions, Business Central, Financial Edge and Mar-Kov.

JOB RESPONSIBILITIES:

  • Accounts Payable
    • Process vendor invoices including authorization entry, payments, credit memos and voids.
    • Works with other departments in support of the accounts payable function.
    • Classifies, verify amounts, confirms accounts, and records payables.
    • Ensures accurate and appropriate documentation and authorizations.
    • Maintain and manage vendor records and files.
    • Responsible for maintaining 1099 records, documentation, filing and follow up if required.
    • Reconcile vendor statements, following up with calls for invoices if necessary.
  • Accounts Receivable
    • Process accounts receivable including entry, sending and payment fulfillment.
    • Works with other departments in support of the accounts receivable function.
    • Maintain and manage customer records and files.
    • Review Aging, following up with calls for payments if necessary.
    • Prepares Customer reconciliations.
  • Cross-trains and backs up Cash Receipts
  • Follows Financial Policies and Procedures
  • Assists CFO and Controller with administrative functions.
  • Support and Assist the Finance Team during audits.
  • Willingness to perform other related duties as assigned.

PHYSICAL REQUIREMENTS:

  • Ability to sit at a desk and perform computer-intensive work for extended periods daily.
  • Operate standard office equipment.
  • Ability to carry and transport up to 20lbs regularly.
  • Travel independently to Lighthouse location(s) as needed.

WORKING CONDITIONS:

LightHouse is an equal opportunity employer. LightHouse policy and the law prohibit discrimination and harassment based on an individual's race, ancestry, religion or religious creed (including religious dress and grooming practices), color, age (40 and over), sex, gender, sexual orientation, gender identity or expression, genetic information, national origin (including language use restrictions), marital status, medical condition (including cancer and genetic characteristics), physical or mental disability (including HIV and AIDS), military or veteran status, pregnancy, childbirth, breastfeeding and related medical conditions, denial of Family and Medical Care leave, height and weight, or any other classification protected by federal, state, or local laws, regulations, or ordinances. Our policy and the law prohibit co-workers, third parties, supervisors, and managers from engaging in such conduct.

LightHouse personnel are employed on an at-will basis. Employment at-will means that the employment relationship may be terminated, with or without cause and with or without advance notice at any time by the employee or the Agency.

We strive to maintain a scent-free environment and a drug-free workplace. Employees are expected to behave in accordance with these objectives.

All employees at LightHouse are hired for an indefinite and unspecified duration and consequently, no employee is guaranteed employment for a specified length of time. Employment is at the mutual consent of the employee and LightHouse. Accordingly, either the employee or LightHouse can terminate the employment relationship at any time, with or without cause ("employment at will").

HOW TO APPLY:

Please submit a cover letter and resume as Word attachments (no. PDFs please), along with the completed employment application (downloads in a Word document), to HR@lighthouse-sf.org, including the job title in the subject line. To fill out the application, please enable editing in the document. We will not consider videos or hyperlinks to online profiles. Due to time constraints, we will only respond to complete submissions in which there is serious interest, thanks for your understanding.