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Contracts Director
4 months ago
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Under the direction of the Executive of Finance and Operations, the Director of Contracts is a key member of the leadership team responsible for contracts administration for the provision of services of FIRST 5’s strategic priorities by collaborating with program/evaluation and finance departments internally and engaging with grantees. The Contracts Director must have a strong base of coordination and technical skills that can be flexibly adapted to meet the needs of many different internal and external stakeholders. The Director must understand the unique responsibilities and accountabilities of a multi-agency collaborative and provide outstanding leadership; communicate professionally; and work with flexibility, efficiency, and diplomacy both individually and as part of a complex team/community effort.
**JOB CLASSIFICATION & SALARY RANGE**
- This position is full-time exempt and is part of the recognized bargaining unit represented by SEIU Local 521.
- ** FIRST 5 SEIU Director Salary Range**:$112,562 - $130,491
**KEY RESPONSIBILITIES**
**_ People Management:_**
- Lead and manage a team of five contract professionals, providing guidance, support and mentorship to ensure high performance and professional development.
- Maintains a thorough understanding of contractual practices and obligations regarding contract implementation and compliance.
- Cultivate and employ leadership and listening skills to guide the work of the Contracts team, fostering a collaborative, inclusive, and creative environment.
- Provide supervision, guidance, and delegation of work to Contracts team members that fosters a sense of belonging.
- Monitor contract performance, including deliverables, milestones, and budgetary requirements, and take appropriate action to address any deviations.
**_Contract Administrative Policies and Procedures:_**
- Train staff on procurement and grant processes.
- Provides consultation to both internal and external stakeholders.
- Lead the creation of contractual agreements for service provisions.
**_ Analysis and Reporting:_**
- Design and execute systems for institutional research, documentation, analysis, and reporting on critical data pertaining to overall impact and effectiveness.
- Project management of data management systems, including database development, architecture, security, and administration for both internal and external partners.
- Manage the administration of the Medi-Cal Administrative Activities (MAA) Federal Program for both external and internal partners.
**_ Community Engagement and Education:_**
- Participates in community engagement and educational activities related to children prenatal through age 5 and their families.
**_ Administrative_**
- Develop and present to FIRST 5 staff, FIRST 5 Commissioners, and external partners as needed.
- Stay informed about industry trends, best practices, and emerging issues in contract management, and recommend strategies for continuous improvement.
- Perform other duties as assigned.
**KNOWLEDGE, SKILLS, AND ABILITIES**
- Highly organized and detail-oriented, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong interpersonal skills with the ability to work in a diverse and inclusive organization as an active participant in culture initiatives, training opportunities, and employee resource groups.
- Knowledgeable and committed to Diversity, Equity, Inclusion, and Social Justice and its complex practices, issues, and principles.
- Excellent analytical skills for evaluating contract-related documents, including but not limited to, scopes of work, budgets, reports, and invoices.
- Self-directed with proven ability to assume responsibility, work independently, meet deadlines, prioritize, and move projects to completion with minimum supervision.
- Adheres to standards of confidentiality and a strong commitment to ethical practice.
- Demonstrates emotional intelligence in interactions, negotiations, and communications.
- The ability to work under pressure while exercising good judgment and handling conflict and uncomfortable situations with peers, and direct reports with tact and diplomacy.
- Ability to work under limited direction and exercises independent judgment.
- Demonstrate a proven track record of effectively leading teams or workgroups, managing multiple projects and tasks simultaneously, exhibiting strong organizational skills, and the ability to prioritize, plan, and execute effectively.
- Display adaptability to changing priorities.
- Exhibit proficiency in conflict resolution skills, making sound decisions while considering potential impacts on individuals, organizational skills, delegation, and coordination.
- Possess experience in providing feedback or participating in performance evaluation process.
- Demonstrate the ability to coach and mentor effectively.
- Proven ability to identify challenges and devise solutions within programs and when engaging with individuals
