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Contract Manager

2 months ago

San Jose, California, United States InsideHigherEd Full time
Job Summary

We are seeking a highly skilled Contract Manager to join our team at San José State University. As a key member of our procurement team, you will be responsible for managing and leading cross-functional projects for Strategic Sourcing initiatives in multiple product and service categories.

Key Responsibilities
  • Initiate, evaluate, and execute a broad range of complex University contracts and strategic sourcing initiatives, as required by the University, and in accordance with applicable CA state and CSU policy
  • Guide Strategic Sourcing teams in collaboration with the campus and/or system-wide client lead
  • Lead Strategic Sourcing teams, as required, through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts
  • Apply negotiation skills to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet both SJSU and CSU's strategic procurement objectives
  • Analyze and make decisions to ensure contract terms and conditions have favorable pricing, and terms
  • Resolve complex contractual issues
  • Analyze spend, bidding, awards, supplier performance, customer satisfaction and other benchmark information for client groups
  • Utilize CSU procurement suite of tools to perform spend analytics, conduct on-line bidding events and manage resultant awards
  • Actively participate in system-wide strategic sourcing and procurement related initiatives
  • Communicate and advise vendors and suppliers on doing business with SJSU and the CSU
  • Interpret, explain, and apply rules and policy in relation to contracts and procurement to the Strategic Sourcing team and campus stakeholders
  • Effectively manage and reduce risk via proper creation of solicitation and contract documents
  • Provide management and training of a variety of contracts and procurement processes to the Contracts staff
  • Manage customer inquiries and requests, assign work and ensure timely completion of work
  • Monitor workload, ensure deadlines are met, and service level expectations are being met
  • As required, draft policies, create training materials and schedules
  • Supervise, as required, Contracts staff in the completion preparation, research, negotiation, review, organization and final execution for complex commodities, service contracts, construction contracts, affiliation agreements, service learning, lease agreements, revenue generating agreements and other miscellaneous contracts required by the University
  • Day-to-day oversight of Contract staff and procurement processes
  • Conduct and complete Contract's employee evaluations
  • Identify, anticipate, develop, propose for approval by Senior Director and subsequently implement solutions to provide applicable service to the campus and auxiliaries
  • Actively solicit and act upon feedback from our campus stakeholders and auxiliaries related to Contracts
  • Assist and/or lead on projects assigned by the Senior Director to meet university and system-wide contracts and procurement goals
  • Actively nurture and lead Contract staff in establishing and maintaining strong working relationships within Finance and Business Services, in servicing campus departments, auxiliaries, outside agencies, and suppliers
Knowledge, Skills & Abilities
  • Thorough knowledge of CSU policies and procedures related to procurement and contracts, general Provisions, Public Contract Code, Public Works policy and applicable laws and/or regulations the CSU is subject to
  • Ability to review and prepare high dollar, complex contracts and agreements
  • Ability to review and prepare student placement agreements
  • Knowledge of the RFI/RFP process including the development of content, evaluation of proposals, supplier selection processes, negotiation approaches for bid events or sole sources and managing the resulting contracts, and associated compliance with CSU policy
  • Project management competence, time management skills, and ability to deliver exceptional customer service
  • Ability to work well with multiple competing priorities, manage projects and meet deadlines
  • Interpersonal, management, written and oral communication skills
  • Ability to work collaboratively in a team-oriented environment across organizational lines and at all organizational levels
  • Ability to communicate with constituents in a professional and respectful manner
  • Knowledge of purchasing systems and general knowledge of e-commerce
  • Ability to work in collaborative alliances with others in higher education or similar institutions
  • Excellent analytical skills as well as outstanding written, oral and interpersonal communication skills
  • Ability to analyze situations accurately and adopt an effective course of action
  • An understanding of the principles of organization and management within the higher education environment
  • Knowledge of ethical standards, internal controls, policies and procedures related to purchasing and material management
  • Extensive skills in using Microsoft Office Suite of products, including Word, Excel and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendations
  • Knowledge in the solicitation, development, execution, and administration of large-scale contracts
  • Knowledge of other purchasing systems such as spend analytics, e-sourcing (eRFx), reverse auctions, and contract management
  • Knowledge of the overall strategic sourcing process and concepts as well as approaches to cost reduction in the supply chain
  • Knowledge of administering a portfolio of contracts for products and services and conducting related supplier/customer management activities
  • Ability to effectively supervise staff remotely
Required Qualifications
  • Bachelor's Degree or equivalent work experience in Business, or related discipline in relation to the scope of employment, or equivalent combination of education and related work experience
  • Four years of progressively responsible relevant experience, including at least one year of supervisory experience
Preferred Qualifications
  • Certified Professional Contract Manager (CPCM) or a master's degree in business or related discipline
  • Experience working within a California State University system or large California public institution
  • Leadership skills in a complex, unionized work environment
  • Experience in the administration of a wide range of programs within a procurement environment such as Small Business/Disabled Veteran Business Enterprise, ATI knowledge, and Oracle Financial software
Compensation

Classification: Administrator II
Anticipated Hiring Range: $8,917/month - $9,584/month
CSU Salary Range: $4,812/month - $15,449/month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest
  • List of References

All applicants must apply within the specified application period: July 15, 2024 through July 29, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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Advertised: July 15, 2024 (9:00 AM) Pacific Daylight Time
Applications close: Open until filled