Executive Assistant

3 days ago


Sacramento, United States California Department of Justice Full time

Are you looking for a great job where your contributions truly matter? Within the JDIS Bureau, it is our mission to provide reliable data and investigative services to our criminal justice partners and public policy stakeholders to support their efforts in protecting Californians.

**The position**:
Under the general direction of the Justice Data & Investigative Services (JDIS) Bureau Director, the Executive Assistant performs administrative and executive level support duties, provides office management skills that require independent research and analysis and, formulates recommendations.

With the knowledge of Departmental, JDIS and California Justice Information Services Division (CJIS) policies and procedures, independently responds to inquiries related to confidential, personnel, and administrative issues. Additionally, monitors and maintains projects which are significant in nature to the operations of the Bureau. Ability to maintain working relationships at various staff and management levels, work under pressure, meet time constraints, and handle the Bureau’s changing priorities.

**Job Duties**:

- Organize and manage administrative detail for the Bureau Director
- Review and assign incoming correspondence and projects to appropriate staff;
- Maintain suspense file to ensure deadlines are met.
- Review and edit all outgoing correspondence from Bureau staff for format, content, spelling and grammar.

**Desirable Qualifications**:

- Strong analytical abilities
- Ability to prioritize a diverse workload and consistently meet deadlines
- Strong verbal and written communication skills
- Establish and maintain cooperative working relationships with all levels of management and staff

**Required Experience**:
Either I

One year of experience in the California state service performing secretarial duties at a level of responsibility not less than those of an Executive Secretary I or two years of secretarial experience in the California state service at a level of responsibility not less than Secretary or Office Technician.

Or II

One year of experience performing technical duties in the California state service in a class comparable in level of responsibility to Management Services Technician.

Or III

Four years of experience as a Secretary or Administrative Assistant outside of California state service of which at least one year must have been at the level of responsibility of Executive Secretary I or Management Services Technician or at least two years must have been at the level of responsibility of Secretary or Office Technician. (Up to two years of intensified secretarial training in an approved curriculum or college level course work in business, personnel or public administration may be substituted for the general outside experience on a year-for-year basis.)

**Position Details**

Working Title: Executive Assistant

Classification: Executive Assistant

$4,461.00 - $5,583.00 A

**Benefits of working for the State of California**:

- Work-life balance
- 11 paid holidays
- Flexible paid leave options
- Consistent wage increases
- Pension retirement
- Job Stability
- Health/Dental/Vision Insurance
- Public Service Loan Forgiveness (PSLF)
- And more

Pay: From $4,461.00 per month

Work Location: Hybrid remote in Sacramento, CA 95820


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