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Executive Legal Assistant

4 months ago

Sacramento, United States Carter & West PC Full time
Job DescriptionJob Description

We are seeking an Executive Legal Assistant to join our small team

The ideal candidate would have at least five (5) years of experience in a transactional law practice. Essential job functions include those set forth below. Regular and predictable attendance is an essential function of the job. This is not a remote position but we do allow one day per week remote work after the initial 90-day trial period.

Administrative Support

  1. Must have serious attention to detail
  2. Support one or two attorneys with document preparation, revisions, formatting
  3. Ability to research public documents, County Recorder filings, property history
  4. Advanced proficiency in Outlook, Word, Excel, and a document management system like Worldox required
  5. Handle calendars and schedule client meetings
  6. Filing
  7. Some bookkeeping, Quickbooks knowledge a plus

Corporate & Real Estate Transactional Experience

  1. Prepares first drafts of basic organization documents, articles, bylaws, shareholder agreements, stock certificates, stock ledger, etc.
  2. Compiles and maintains minute books and stock ledgers.
  3. Conducts research to assist attorneys with filings to obtain business licenses, fictitious business name statements and other filings.
  4. Orders lien searches, preliminary title reports, and summarizes lien search results and PTR results.
  5. Files statutory filings, including amendments, dissolution documents, and statements of information.
  6. Assists in due diligence matters, closings.
  7. Prepares and files UCC statements, amendments and termination statements
  8. Create closing binders for sales, acquisitions, joint ventures, etc.

Compensation varies based on experience, plus work-life balance, flexible schedule, health insurance, and retirement benefits. We pay the employee's full medical insurance cost and half of the employee's dependents medical costs.

Please submit your resume and a brief cover letter. Please include your resume in Word or PDF only. Thank you

Company DescriptionCarter West is a boutique transactional law firm focused on our clients' success.Company DescriptionCarter West is a boutique transactional law firm focused on our clients' success.