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Records Management Specialist

4 months ago

Phoenix, United States State of Arizona Full time

For more than a half-century, the Arizona State Retirement System (ASRS) has provided retirement, health insurance and long term disability benefits to employees of the state, counties, municipalities, universities, community colleges, school districts and other political entities. We are a top performing benefit plan administrator with a solid reputation and sustainable plan design. Our organizational culture is based on the following principles; Professionalism, Results, Improvement, Diversity and Excellence. We believe in delivering service with PRIDE. Check out our webpage, Azasrs.gov, to_

**Records Management Specialist (Mailroom Specialist)**

Job Location:
Location: 3300 N. Central Ave., Phoenix, AZ 85012

This role will be performed on-site (Back office opportunity with NO WEEKENDS)

Posting Details:
Grade: 17

Closing Date: Wednesday, May 29, 2024

This opportunity is open to current ASRS employees and temporary staff currently assigned to the ASRS.

Job Summary:
This is a multi-faceted opportunity that will keep you engaged with a variety of work within the records, printing, and mailroom operation. This critical on-site role will be responsible for:

- Processing incoming and outgoing mail to include check handling procedures
- Distributing mail to different floors, offices, persons or electronic delivery
- Record receipt of new equipment and materials
- Preparing and imaging documents received for workflow processing
- Inputting of member demographic information into a database
- Completing mass printing requests
- Maintaining inventory control and adherence to established records retention policies
- Interfacing with vendors to order, receive, and maintain equipment
- Performing miscellaneous job-related duties as assigned

Knowledge, Skills & Abilities (KSAs):

- Strong ability to accurately sort and distribute large amounts of mail
- Ability to learn and adhere to policies and procedures (internal controls, security protocols, data protection and integrity, etc.)
- Understand and follow written and oral instructions
- Familiar with records management storage and retention (physical and electronic)
- Exceptional customer service skills
- Ability to operate printing equipment, check printer, mail opener, mail folding machine, postage meter with certified tracking and imaging scanner
- Familiar with various computer software programs and files (MS Office, Adobe)
- General analytical and critical thinking skills
- Accurate data entry
- Ability to learn internal processes and retain information with mínimal redirection
- Handle physical workload to include ability to lift 50 pounds on a daily basis
- Strong organizations skills and attention to detail
- Meet deadlines with accuracy

Pre-Employment Requirements:
**Benefits**:
The State of Arizona offers a comprehensive benefits package that includes:

- Robust and affordable insurance plans (medical, dental, life, short-term and long-term disability options)
- Tuition/Professional Certification monetary assistance
- A top-ranked retirement program
- 10 paid holidays per year
- Accrued vacation and sick days
- An incentivized commuter club and public transportation subsidy program
- Work-life balance supported by flexible work hours, telework, and Monday thru Friday work weeks
- The opportunity to participate in deferred compensation, credit union membership, and a wellness program
- Rewarding work that benefits the people of Arizona
- Public Service Loan Forgiveness eligible employer
- Opportunity for goal-based and spot incentives
- Free covered parking
- For a complete list of benefits provided by The State of Arizona, please visit our _benefits page_

Retirement:
Contact Us:
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602.677.2902.
- An Equal Employment Opportunity Agency