Executive Assistant
3 weeks ago
**Duties And Responsibilities**:
Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests.
Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other units.
Coordinate staff onboarding and manage the Commissioner's office budget.
Prepare Commissioner's travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.
Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.
Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.
Exercise discretion in handling confidential information and assess the priority level for meeting requests.
Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.
Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.
Upload, track, and update information on the Commissioner's document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
Plan and coordinate Commonwealth and Department's annual employee recognition programs in collaboration with the Commissioner's support team.
Provide support to the Commissioner's Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor's Office, EOHHS, OCA, legislature, sister agencies, and federal government.
Provide coordination and coverage support for other Central Office units as needed.
Perform additional duties as assigned by the Executive Support Manager.
**Job Type**: Contract
Pay: $27.00 - $28.78 per hour
Schedule:
- 8 hour shift
- Day shift
Application Question(s):
**Education**:
- Associate (preferred)
**Experience**:
- Executive to CEO: 4 years (preferred)
Work Location: In person
-
Executive Assistant
3 weeks ago
Boston, United States Liberty Mutual Group Full timeIdentifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication. Man Executive Assistant, Executive, Assistant, Insurance, Business Services, Management
-
Executive Assistant
3 weeks ago
Boston, United States Hire Partnership, LLC Full timeWe are seeking an experienced candidate for our Executive Assistant position with a fantastic national non-profit in Boston, MA! Why is this a Great opportunity? Great opportunity for an experienced Admin to grow in their career! Get to work for a na Executive Assistant, Assistant, Executive, Staffing, Business Services
-
Executive Assistant
3 weeks ago
Boston, United States Shawmut Design and Construction Full timeMaintain the calendars and/or daily schedules of the Executives. Draft letters, emails, reports and other correspondence as required; Coordinate and implement special projects; maintain confidential files; attend staff meetings, take and distribute m Executive Assistant, Executive, Assistant, Construction, Business Services, Staff
-
Executive Assistant
2 weeks ago
Boston, United States Fanning Personnel Full timeExecutive Assistant - Boston Asset Management firm - 4 days in office The Executive Assistant will support a Managing Principal with a wide range of endeavors. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the...
-
Executive Assistant
3 days ago
Boston, United States FanningMasis Full timeExecutive Assistant $120K to $125KA highly regarded Boston firm is seeking an Executive Assistant to support the managing partner. Will arrange extensive domestic and international travel, coordinate meetings and conference calls across various countries, and navigate business and personal networks. Be the liaison with high-profile clients and internal...
-
Executive Assistant
3 days ago
Boston, United States FanningMasis Full timeExecutive Assistant $120K to $125KA highly regarded Boston firm is seeking an Executive Assistant to support the managing partner. Will arrange extensive domestic and international travel, coordinate meetings and conference calls across various countries, and navigate business and personal networks. Be the liaison with high-profile clients and internal...
-
Executive Assistant
7 hours ago
Boston, United States State Street Corporation Full timeWe dont necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit. Executive Assistant, Executive, Assistant, Technology
-
Executive Assistant
1 month ago
Boston, United States Bridge Over Troubled Waters Full timeJob DescriptionJob DescriptionTHE OPPORTUNITY:The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will have...
-
Executive Assistant
1 week ago
Boston, United States Monument Staffing Full timeMy client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team!*Excellent company culture*Fantastic Benefits*Must have related industry (financial services) ecperience*Salary: $90-100K/year depending on previous Executive Assistant experience*Hybrid schedule 4 days onsite, 1...
-
Executive Assistant
1 week ago
Boston, United States Monument Staffing Full timeMy client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team!*Excellent company culture*Fantastic Benefits*Must have related industry (financial services) ecperience*Salary: $90-100K/year depending on previous Executive Assistant experience*Hybrid schedule 4 days onsite, 1...
-
Executive Assistant
4 weeks ago
Boston, United States The Hollister Group Full timeExecutive AssistantOur client, an Advertising Agency in Boston, is actively searching for an Executive Assistant to add to their team on a temporary basis. This role will likely be 3+ months long with potential for extension. The person in this position will be responsible for support the CEO with calendar management, approving time sheets, travel...
-
Executive Assistant
4 weeks ago
Boston, United States The Hollister Group Full timeExecutive AssistantOur client, an Advertising Agency in Boston, is actively searching for an Executive Assistant to add to their team on a temporary basis. This role will likely be 3+ months long with potential for extension. The person in this position will be responsible for support the CEO with calendar management, approving time sheets, travel...
-
Executive Assistant
1 month ago
Boston, Massachusetts, United States Tufin Full timeDescriptionWe are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be...
-
Executive Assistant
3 weeks ago
Boston, United States Sigma Inc Full time730525 Executive Assistant, Boston, MA, 3 Months contract Sigma.Inc. is looking for an Executive Assistant to work onsite with our Client located in Boston, MA. This is with Commonwealth of MA and Dept of Children and Families. Will be required to work onsite at 600 Washington St. Shift Timings : Mon-Fri, 9-5pm with half hour lunch break. Description :...
-
Executive Assistant
3 weeks ago
Boston, United States HarbourVest Partners LLC. Full timeJob Description Summary For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and...
-
Executive Assistant
3 days ago
Boston, United States The Hollister Group Full timeExecutive AssistantOur Boston-based client is looking to hire an Executive Assistant on a direct hire basis. This individual will be responsible for supporting a busy team. The ideal candidate for this role will need to have 3+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and handle the...
-
Executive Assistant
3 days ago
Boston, United States The Hollister Group Full timeExecutive AssistantOur Boston-based client is looking to hire an Executive Assistant on a direct hire basis. This individual will be responsible for supporting a busy team. The ideal candidate for this role will need to have 3+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and handle the...
-
Executive Assistant
3 days ago
Boston, United States The Hollister Group Full timeExecutive AssistantOur Boston-based client is looking to hire an Executive Assistant on a direct hire basis. This individual will be responsible for supporting a busy team. The ideal candidate for this role will need to have 3+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and handle the...
-
Executive Assistant
6 days ago
Boston, United States BCFORWARD TECHNOLOGIES PRIVATE LIMITED Full timeBCforward is currently seeking a highly motivated *Executive Assistant* for an opportunity in *Boston, MA 02111**Position Title: Executive Assistant**Location: Boston, MA 02111**Anticipated Start Date: ASAP**Expected Duration: 3 + Months Possible for Extension **5 Mon-Fri 9-5pm **Pay Rate : $28.50/hr. on w2.**Duties And Responsibilities: ** Perform...
-
Executive Assistant
6 days ago
Boston, United States BCFORWARD TECHNOLOGIES PRIVATE LIMITED Full timeBCforward is currently seeking a highly motivated *Executive Assistant* for an opportunity in *Boston, MA 02111**Position Title: Executive Assistant**Location: Boston, MA 02111**Anticipated Start Date: ASAP**Expected Duration: 3 + Months Possible for Extension **5 Mon-Fri 9-5pm **Pay Rate : $28.50/hr. on w2.**Duties And Responsibilities: ** Perform...