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Office Administrative Assistant

4 months ago

Alexandria, United States Faith Church Kingstowne Full time

**TITLE**: Office Administrative Assistant

**PURPOSE**: The Office Administrative Assistant at Faith Church is vital for effectively managing administrative tasks.

**COMPENSATION**:$15-22 hourly, depending on expertise and experience; no other employment benefits included for this position.

**WORK HOURS**: Typically, 8:30AM - 2:00PM, Tuesday through Thursday, with an unpaid 30-minute lunch break.

**QUALIFICATIONS/REQUIREMENTS**:

- Excellent command of the English language, with advanced writing, composition, and communication skills.
- Ability to create, review, and proofread communication materials such as newsletters, bulletins, and electronic mailings.
- Good interpersonal skills for effective interaction with the public, volunteers, and church officials, maintaining a courteous and professional demeanor.
- Capacity to maintain confidentiality, particularly in handling sensitive information related to church affairs and congregational communications.
- Quick to learn and adapt to new communication tools and software, enhancing the efficiency and impact of church communications.
- A strong team player who can comfortably adapt to various communication tasks within a small office environment.
- Ability to handle light physical demands related to communication material preparation and distribution.

**ACCOUNTABILITY**: To the Business Manager, as immediate supervisor

**RESPONSIBILITIES**:
**Administrative Support and Office Reception**:

- Provide administrative support to the pastor and assist in various minor tasks such as coordinating visitations, travel, funerals & weddings.
- Support office staff and church leadership with communication-related tasks and facility scheduling.
- Assist with answering phones, taking messages, greeting visitors, and handling routine inquiries.
- Assist in maintaining membership files and church records.

**Communication**:

- Manage and maintain the event calendar with a focus on communication.
- Utilize tools such as Planning Center Online, Canva, and MailChimp for effective communication.
- Create, review, and proofread materials for publications like church newsletters, sermons, and bulletins.

**Liaison and Office Management**:

- Arrange appointments between the pastor, other staff members, and congregation.
- Maintain office property, including inventory and equipment maintenance.
- Prepare, copy, and distribute external materials like bulletins, newsletters, and congregational letters.
- Assist in maintaining office supplies within the budget constraints and coordinate church office volunteers.

**MINIMUM QUALIFICATIONS**:
Education: High School diploma required. Associates or bachelor’s degree, a plus.

Experience: Demonstrate experience working with office software, preferably in an office environment, church office experience, a plus; must be able to handle multiple tasks simultaneously and discreetly handle confidential information.

**Job Type**: Part-time

Pay: $15.00 - $22.00 per hour

Expected hours: 15 per week

Ability to Commute:

- Alexandria, VA 22315 (preferred)

Work Location: In person