Administrative Assistant

3 weeks ago

Alexandria, United States Innovative Consulting & Management Services Full time $38
Job DescriptionJob DescriptionDescription:

Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.


ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it’s about delivering on our commitments.

ICMS is looking for an experienced and skilled Administrative Assistant to join our team in Alexandria, VA.

The purpose of this position is to provide administrative support services to U.S. Department of Agriculture (USDA), Food Nutrition Service (FNS) and its Civil Rights Division (CRD). The mission of FNS, is to increase food security and reduce hunger in partnership with cooperating organizations by providing children and low-income people access to food, a healthy diet and nutrition education in a manner that supports American agriculture and inspires public confidence. Services include providing general office administration supporting CRD leadership and their staff in executing various project activities and tasks.


Essential Duties and Responsibilities:


The primary responsibilities of the position will include but not limited to:

  • Prepare correspondence in conformance with appropriate rules, grammar, format, and assembly
  • Create and manage Microsoft Excel spreadsheets
  • Maintain Microsoft Outlook calendars
  • Receive visitors for the CRD
  • Manage the CRD schedule and prepare daily packages for meetings and events
  • Maintain the CRD Staff Meeting documents
  • Notify the CRD staff on timeliness issues for pending assignments
  • Prepare items for discussions and tracking
  • Review data tracking of correspondence for conformance with appropriate rules grammar, format, assembly, and special policies for CRD
  • Tactfully ascertain the nature of the inquiries, and when possible, furnish the requested information and/or refer to the appropriate program area
  • Prepare necessary materials (agendas, handouts etc.) for meetings
  • Prepare meeting minutes when attending meetings with the CRD Staff
  • Answer incoming calls to the CRD
  • Setup and schedule transportation for the CRD
  • Maintain the UPS shipping arrangements and mail distribution
  • File original and electronic documents
  • Make business travel arrangements for CRD
  • Complete USDA Mandatory Training Procedures for Contractor Employees.
Requirements:
  • Bachelor’s degree or appropriate professional certifications preferred
  • Experience supporting similar civil rights organizations is beneficial
  • Minimum of 5 years of experience working as an Administrative or Executive Assistant
  • Proficient in Microsoft Word, Excel, PowerPoint, SharePoint as well as Adobe Acrobat
  • Proficient in organizing and utilizing MS Teams for communications and project management
  • Effective communicator in both written and oral presentations
  • Demonstrates mastery of office administration skills through work experience

Benefits:

  • Health & Welfare Benefits
  • Medical, Dental & Vision Insurance 100% covered for employee
  • Life and Accidental AD&D Insurance
  • 401K Retirement plan with 3% automatic contribution
  • Generous sick and vacation leave

Full-time

Day Shift: Monday-Friday, 8:30 am to 5:00 pm


ICMS is an Equal Opportunity Employer: Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


#ZR

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