Executive Assistant

2 weeks ago

Philadelphia, United States HHM Hotels Full time

**Opportunity: Executive Assistant**

The ideal individual will have the ability to exercise strong EQ and a high level of discretion in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities in addition to being external facing as situations warrant.

The Executive Assistant works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

**Responsibilities**:
**Your Focus**
- Complete a broad variety of administrative tasks, including: tracking the status of key projects and initiatives; managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; managing key relationship and contact lists; and, compiling documents for travel-related meetings.
- Serve as a representative to employees and outside individuals.
- Arrange and organize internal meetings and conference calls on behalf of the executives.
- Coordinate and manage abundant travel itineraries (airfare, hotel, car rentals) in advance, and be prepared with a backup plan should issues arise.
- Process all expenses and look for ways spending can be minimized.
- Schedule meetings and complete appropriate research that will benefit the executives.
- Proactively maintain calendars to ensure deliverables are completed correctly and on time.
- Prioritize events and meetings for optimal time management of executive schedules.
- Build relationships between the executives and all internal and external individuals by serving as a liaison.
- Set up all logistics for events, including materials preparation, room set-up, dress code verification, and ordering food and/or drinks (if required).
- Manage and coordinate board of director, client, and other key stakeholder meetings as well as a cadence for ongoing stakeholder management
- Maintain confidentiality when handling sensitive information pertaining to all communication and itineraries.
- Write drafts of speeches, general presentations, and communications for key leaders
- Follow sustainability guidelines and practices
- Practice safe work habits.
- Perform other duties as requested by management.

**Qualifications**:
**Your Background and Skills**
- Administrative experience at the executive level is highly preferred.
- Proficient in Excel, Word, and PowerPoint.
- Strong written skills, including experience and interest in internal and external communications and marketing.
- Based in Philadelphia with occasional travel.

**About Company**
HHM Hotels is a distinguished and award-winning hotel management and investment company with a portfolio of independent Luxury and Lifestyle, Resorts, Premium Branded and Branded Select hotels spanning the United States and Canada. Our presence in major hospitality markets across the nation positions us as a premier manager of Marriott, Hilton, Hyatt, IHG, and Choice Hotels.

We take pride in operating independent luxury and lifestyle hotels. Known for our adeptness, accountability, and entrepreneurial spirit, HHM Hotels delivers exceptional market-leading outcomes for a wide array of owners, including private equity firms, publicly traded companies, and family office investors.

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