Executive Assistant

6 days ago

Philadelphia, United States Morgan Lewis Full time

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for an Executive Assistant, reporting to the Director of Administrative Support. The Executive Assistant will be responsible for providing a broad range of administrative support to the Executive Team (Chiefs, Senior Directors, etc.) in an environment where superior client service is emphasized and practiced.

This position will reside in our Philadelphia office.

Key responsibilities of this position include:
- Regularly utilize Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; communicate with supervisor(s) through the Executive Support Hub (BigHand) in a timely manner the status of task completion and new developments that may impact the assignment and personally reach out for additional information or guidance when needed.- Assist with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.- Draft routine correspondence and memoranda; updates recurring reports as assigned.- Demonstrate a high level of internal and external client service; screens communication and responds promptly in a clear, concise, and accurate manner.- Periodically respond to client, staff, legal professionals, and vendor inquiries.- May answer phones and take messages, schedule appointments and coordinate meetings, arrange audio and video conferences; reserve conference rooms and arrange set-ups.- May provide support with maintaining Executive Team members’ calendar and advise Executive Team member of appointments, update Executive Teams address book and InterAction entries.- Process expense reports and invoices; arrange check requests and monitor through completion.- Arrange travel and prepare itineraries; maintain travel and desk profiles.- Coordinate or assists with sending, printing, scanning, and/or copying documents.- May provide file management support for Executive Hub-
- May provide support on firmwide and/or group initiatives.- Manage confidential information discreetly.- Participates in formal and informal training and development opportunities for the team.- Other administrative duties as assigned.

Experience/Qualifications:
- Bachelor’s degree, at least five (5) years of high-level administrative support experience, or equivalent combination of education and experience.- Previous law firm experience preferred.- Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.- Flexibility to work overtime is required

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

CCPA

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
- Professional Staff positions - 1.888.534.5003 /

.

  • Executive Assistant

    1 month ago

    Philadelphia, United States City of Philadelphia Pennsylvania Full time

    This is executive administrative assistant work serving as an assistant to the Streets Commissioner. The position performs a variety of assignments of a confidential nature in support of the Streets Commissioner. The position may have access to infor Executive Assistant, Executive, Assistant, Communication, Business Services

  • Executive Assistant

    2 months ago

    Philadelphia, United States City of Philadelphia Pennsylvania Full time

    The Executive Assistant plays a crucial role in providing high-level administrative support to the Chief Counsel and Director of Philly. Stat 360, as well as the Philly. Stat 360 Team when necessary. This position will manage schedules, organize meet Executive Assistant, Executive, Microsoft, Assistant, Project Management, Business Services, Support

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States City of Philadelphia Pennsylvania Full time

    The Executive Assistant plays a crucial role in providing high-level administrative support to the Chief Counsel and Director of Philly. Stat 360, as well as the Philly. Stat 360 Team when necessary. This position will manage schedules, organize meet Executive Assistant, Executive, Microsoft, Assistant, Project Management, Business Services, Support

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States Blessings4ever Home Care Agency Llc Full time

    **Position**: Executive Assistant **Position Status**: Full-Time/ Hourly/ Non-Exempt **Schedule**: 9:00 a.m. 5:00 p.m., Monday-Friday **Reports to**: Chief of Staff & Chief of Operations **_ Position Description _** The Executive Assistant provides executive, administrative, and overall support to the Executive team. This role is a highly visible...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States High Street Hospitality Group HQ Full time

    LOCATION: Philadelphia, PA TERMS: Full-time, in person **About HSHG** High Street Hospitality Group (HSHG) is founded and owned by James Beard Award-winning Restaurateur Ellen Yin. The group operates six of the country’s most noteworthy restaurants and bars: Fork, High Street, High Street Bakery, High Street Hoagies and a.kitchen+bar in Philadelphia....

  • Executive Assistant

    2 days ago

    Philadelphia, United States AllStar Staffing Group Full time

    We have an immediate need for an Executive Assistant at a leading non-profit organization conveniently located in center city Philadelphia. This is a full time direct hire opportunity.Job Duties Include:Provide high-level administrative support to executivesManage executive calendars, including scheduling and coordinating meetings, appointments, and travel...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States Emtec Full time

    Position Description We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The successful candidate will play a crucial role in ensuring smooth functioning of executive operations by managing schedules, coordinating communications, and handling various administrative and project...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States Matrix Absence Management Full time

    Job Responsibilities and Requirements The Executive Assistant provides administrative support to one or more executives and is instrumental in cultivating a positive environment and culture. Serves as a connector, problem solver, and collaborative partner to RSL staff and to other administrative staff within the company. Is focused and willing to actively...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States Matrix Absence Management Full time

    Job Responsibilities and Requirements The Executive Assistant provides administrative support to one or more executives and is instrumental in cultivating a positive environment and culture. Serves as a connector, problem solver, and collaborative partner to RSL staff and to other administrative staff within the company. Is focused and willing to actively...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States Central Association of the Miraculous Medal Full time

    **JOB SUMMARY**: The C-Level Executive Assistant manages a wide variety of administrative and executive tasks that support the day-to-day activities and strategic initiatives of the CEO, the Executive Team, and the organization. The position is responsible for ensuring that the Executive Office operates in a manner that increases the ability of the CEO to...

  • Executive Assistant

    1 week ago

    Philadelphia, United States Reliance Matrix Full time

    Job Responsibilities and Requirements The Executive Assistant provides administrative support to one or more executives and is instrumental in cultivating a positive environment and culture. Serves as a connector, problem solver, and collaborative partner to RSL staff and to other administrative staff within the company. Is focused and willing to actively...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States HHM Hotels Full time

    Job DescriptionJob DescriptionOpportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels’ executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States DB HEALTHCARE INC Full time

    Job DescriptionJob DescriptionTitle: Executive Assistant I - PAType: Contract (possible temp to perm)Duration: 3 MonthsStart Date: 06/10/2024Schedule: M-F between 9-5/ 30 hours a week/ 6 hours a dayJob Notes:We need executive assistant support for SVP, CFO, and MD while their current executive assistant is out on leave. This will be high-level calendar...

  • Executive Assistant

    2 weeks ago

    Philadelphia, Pennsylvania, United States HHM Hotels Full time

    OverviewOpportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels' executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States HHM Hotels Full time

    Overview Opportunity: Executive Assistant  The Executive Assistant will support members of the HHM Hotels’ executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States HHM Hotels Full time

    Overview Opportunity: Executive Assistant  The Executive Assistant will support members of the HHM Hotels’ executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role...

  • Executive Assistant

    2 weeks ago

    Philadelphia, Pennsylvania, United States HHM Hotels Full time

    OverviewOpportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels' executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States HHM Hotels Full time

    **Opportunity: Executive Assistant** The ideal individual will have the ability to exercise strong EQ and a high level of discretion in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities in addition to being external...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States Generis Tek Inc. Full time

    Job DescriptionJob Description We have Contract role for Executive Assistant for our client at Philadelphia, PA. Please let me know if you or any of your friends would be interested in this position. Position DetailExecutive Assistant- Philadelphia, PALocation                              : Philadelphia, PA 19104Project...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States Generis Tek Inc. Full time

    Job DescriptionJob DescriptionWe have Contract role for Executive Assistant for our client at Philadelphia, PA. Please let me know if you or any of your friends would be interested in this position. Position DetailExecutive Assistant- Philadelphia, PALocation                              : Philadelphia, PA 19104Project...