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Executive Assistant

4 months ago

Philadelphia, United States High Street Hospitality Group HQ Full time

LOCATION: Philadelphia, PA

TERMS: Full-time, in person

**About HSHG**

High Street Hospitality Group (HSHG) is founded and owned by James Beard Award-winning Restaurateur Ellen Yin. The group operates six of the country’s most noteworthy restaurants and bars: Fork, High Street, High Street Bakery, High Street Hoagies and a.kitchen+bar in Philadelphia. Fork, opened in Philadelphia 25 years ago and paved the way for the “farm to table movement,” that is casually referenced today.

**About the Role**

The Executive Assistant role is as crucial as any role in our company— supporting the day-to-day functionality and success of our co-founder and owner, Ellen Yin. On top of assisting her in a variety of ways (special projects, scheduling, meeting preparation, communications, marketing, events, etc.)

**Responsibilities**
- Maintain various records and documents for company executive
- Draft, review and send communications on behalf of company executive
- Act as a fast and efficient conduit between executive team, staff, and external clients/partners
- Manage executives’ calendars, schedule internal and external meetings (both in-person and virtual), including coordinating all logístical needs, and handle all travel and expense processing
- Assist executive with any necessary meeting preparation and, when requested, join executive in meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon
- Maintain executives’ call list and keep track of various "to-dos,” keeping executive on track with daily schedule
- Maintain strong working knowledge of special projects, employees, and important external contacts
- Develop processes that allow teams to move faster and creatively use resources
- Assist with special projects as needed
- Providing support to the marketing team when necessary.
- Updating/building spreadsheets, lists, documents with pertinent information for special projects/events/catering etc.
- Run any necessary errands, both personal and business-wise on behalf of executive. Book and plan any travel for executive.
- 1 year+ past hospitality experience or internships in a related field
- Excellent written and verbal communication skills
- Time-management skills
- Goal-oriented with a student mentality
- Works well with a team, but also self-manages at a high level
- Organization skills
- Ability to multitask
- Basic understanding of frequently used computer software and programs, such as Microsoft Office, Teams, Google Suite, etc.
- You have a strong track record of thriving in a fast-paced environment and possess an upbeat “can-do” attitude
- You are an exceptional communicator and enthusiastic collaborator
- Proven ability to handle confidential information with a high level of professionalism and discretion
- Ability to use strong judgement independently in a variety of situations

**Benefits**
- Medical, dental and vision insurance + non-traditional supplemental insurance
- Mental healthcare options
- 401K contribution following one year of employment with an HSHG match
- Pre-tax commuter benefits
- Dining discount at Fork, High Street Bread & Coffee, High Street Hoagies & a.kitchen+bar
- Team member referral bonus
- Professional development
- Contribution request program (we want to support your passions & projects outside of the restaurant)

**Equal Opportunity Employer Statement***
- High Street Hospitality Group values a diverse and inclusive workforce. We provide equal employment opportunities for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws._ _

More detail about High Street Hospitality Group HQ part of High Street Hospitality Group