Current jobs related to Executive Assistant - Philadelphia - Generis Tek Inc.

  • Executive Assistant

    2 months ago

    Philadelphia, United States City of Philadelphia Pennsylvania Full time

    This is executive administrative work serving as an assistant to the Finance Director. The employee in this class works independently on difficult or complex clerical tasks and demonstrates professionalism and confidentiality when handling sensitive Executive Assistant, Finance Director, Executive, Assistant, Business Services

  • Executive Assistant

    1 month ago

    Philadelphia, United States Empirical Consulting Solutions Full time

    Job DescriptionJob DescriptionOne of North Americas largest designer, manufacturer and supplier of custom systems for the food industry is seeking anExecutive Assistantlocated in the northeast Philadelphia area.ThisExecutive Assistantrole will provide high-level administrative support to C-Suite executives, generate and distribute key business reports and...

  • Executive Search Associate

    4 weeks ago

    Philadelphia, United States Pacific International Executive Search Full time

    Pacific International, a globally recognized retained executive search firm, is dedicated to empowering Fortune 500, FTSE 100, and high-growth enterprises in building exceptional C-suite, senior-level, and strategic leadership teams while championing diversity and inclusion. Our adaptability, agility, and forward-thinking ethos distinguish us in the...

  • Executive Search Associate

    4 weeks ago

    Philadelphia, United States Pacific International Executive Search Full time

    Pacific International, a globally recognized retained executive search firm, is dedicated to empowering Fortune 500, FTSE 100, and high-growth enterprises in building exceptional C-suite, senior-level, and strategic leadership teams while championing diversity and inclusion. Our adaptability, agility, and forward-thinking ethos distinguish us in the...

  • Executive Assistant

    2 weeks ago

    Philadelphia, United States LHH Full time

    Executive AssistantThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting...

  • Executive Assistant

    3 months ago

    Philadelphia, United States Acquired Philadelphia Full time

    Job DescriptionJob DescriptionTitle: Executive AssistantLocation: Philadelphia, PA (Hybrid)Acquired Philadelphia is a full service talent acquisition consultancy partnering with businesses locally and nationally to acquire and retain the right talent. We are on a mission to disrupt the outdated and overpriced Recruiting and Staffing industry. Our client is...

  • Executive Assistant

    4 weeks ago

    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA! Apply Below! Position Overview: The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...

  • Executive Assistant

    4 weeks ago

    Philadelphia, United States PeopleShare Full time

     PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA!Apply Below! Position Overview:The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...

  • Executive Assistant

    3 weeks ago

    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA! Apply Below! Position Overview: The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...

  • Executive Assistant

    2 months ago

    Philadelphia, United States HHM Hotels Full time

    DescriptionOpportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels' executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires...

  • Executive Assistant

    4 weeks ago

    Philadelphia, United States Community Veterinary Partners Full time

    Job DescriptionJob DescriptionExecutive Administrative AssistantLocation: Hybrid – Support Center in Philadelphia 2-3 days/weekReports to: Vice President, HR/Chief Financial Officer/Chief Operating OfficerSUMMARYThe Executive Administrative Assistant provides high-level administrative support to the executive team by handling information requests, calendar...

  • Assistant Director of Finance

    1 week ago

    Philadelphia, United States Keller Executive Search Full time

    At Keller Executive Search, we are currently assisting our client in their search for an experienced Assistant Director of Finance to join their team. As the Assistant Director of Finance, you will be responsible for overseeing the financial operations of the organization and providing strategic financial guidance to senior management.About Company:Our...

  • Executive Assistant

    4 days ago

    Philadelphia, Pennsylvania, United States Erica Bantom Martin - State Farm Agent Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to provide exceptional support to our Agency Owner. As a key member of our team, you will be responsible for managing the executive's calendar, coordinating meetings, and providing administrative assistance.Key Responsibilities:Manage the executive's calendar, including...

  • Assistant Director of Finance

    4 weeks ago

    Philadelphia, United States Keller Executive Search Full time

    At Keller Executive Search, we are currently assisting our client in their search for an experienced Assistant Director of Finance to join their team. As the Assistant Director of Finance, you will be responsible for overseeing the financial operations of the organization and providing strategic financial guidance to senior management.About Company:Our...

  • Executive Assistant

    4 months ago

    Philadelphia, United States Emtec Full time

    Position Description We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The successful candidate will play a crucial role in ensuring smooth functioning of executive operations by managing schedules, coordinating communications, and handling various administrative and project...

  • Executive Assistant

    1 month ago

    Philadelphia, United States Sharing Excess Full time $55,000 - $60,000

    Role Description:This is a full-time hybrid role as an Executive Assistant, located in Philadelphia, PA, with flexibility for some remote work. The Executive Assistant will be responsible for assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, project management, operational efficiency...

  • Executive Assistant

    4 months ago

    Philadelphia, United States HHM Hotels Full time

    Job DescriptionJob DescriptionOpportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels’ executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and...

  • Executive Assistant

    2 months ago

    Philadelphia, United States HHM Hotels (Philadelphia Corporate) Full time

    Overview: Opportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires...

  • Executive Assistant

    4 months ago

    Philadelphia, United States HHM Hotels Full time

    Overview Opportunity: Executive Assistant  The Executive Assistant will support members of the HHM Hotels’ executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role...

  • Executive Assistant

    2 months ago

    Philadelphia, United States The Franklin Inst Full time

    Job DescriptionJob DescriptionExecutive AssistantThe Franklin Institute, the most visited museum in the Commonwealth of Pennsylvania, strives to be the world leader in promoting science and technology education and literacy through inspiring and engaging experiences that cultivate curiosity, critical thinking, and an understanding of the crucial role science...

Executive Assistant

4 months ago

Philadelphia, United States Generis Tek Inc. Full time
Job DescriptionJob Description


We have Contract role for Executive Assistant for our client at Philadelphia, PA. Please let me know if you or any of your friends would be interested in this position.

Position Detail
Executive Assistant- Philadelphia, PA
Location : Philadelphia, PA 19104
Project Duration : 3+ Months of Contract
Pay-rate : $25.00-$30.00/Hour on W2 with limited benefits

We need executive assistant support for Elaine Gallagher, SVP; Marlena Ferguson, CFO of CHOPPA and Donna Stephenson, MD while their current executive assistant is out on leave. This will be high-level calendar management, working with other assistants of executives and collaborating in a very professional way, and scheduling meetings for executives.

Essential Functions:

  • General Administrative Functions
  • Maintain schedules/calendars for Leadership. Includes coordination of travel for Leadership, multiple daily changes and extensive interface with Organizational Leaders and their assistants.
  • Also includes keeping Leadership from running behind on daily appointments and responsibilities.
  • Plan meetings including securing rooms, and occasionally ordering food, etc.
  • Create and provide materials as necessary for agenda.
  • Provide support in preparing presentations and documents required by Executive and staff.
  • Coordinate Expenses Report
  • Complete expense reports for Leadership travel and miscellaneous expenses.
  • Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.
  • Responsibilities for Phone, Mail, etc.
  • Perform general administrative support duties for Leadership. Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem-solving.


Other Duties As Required:

  • Provide high-level administrative support to Leadership in the Department of Radiology.
  • Manage the calendars, work proactively to prioritize.
  • Answer telephones, route callers, take messages and provide information to callers promptly and courteously.
  • Compose letters and memoranda from verbal direction, bullet points or from knowledge of department policy or procedure.
  • Maintain confidential files and documentation, both paper and electronic.
  • Schedule and coordinate meetings and facilities, which may include travel and lodging arrangements.
  • Create and provide materials/attachments as necessary for agendas.
  • Prepare presentations, excel spreadsheets, lists, and tables
  • Prepare for and accompany supervisors to meetings to take notes and provide support


Skills:
• A sincere appreciation for people and how they are each uniquely motivated.
• Poised and engaging, empathetic communication style based on natural warmth and enthusiasm.
• Demonstration of good judgment, professionalism, and the highest standards of ethical conduct.
• Knowledge and proficiency in Raiser’s Edge fundraising software preferred

Qualifications:

  • High School Diploma / GED - Required
  • Associate's Degree - Preferred


Work Experience:

  • At least five (5) years of senior administrative or assistant experience required
  • Experience in working with medical terminology required



About Generis Tek: generis tek is a boutique it/professional staffing based in Chicagoland. we offer both contingent labor & permanent placement services to several fortune 500 clients nationwide. Our philosophy is based on delivering long-term value and build lasting relationships with our clients, consultants and employees. Our fundamental success lies in understanding our clients’ specific needs and working very closely with our consultants to create a right fit for both sides. we aspire to be our client’s most trusted business partner.

Company DescriptionAt Generís Tek we are constantly evolving to help talented professionals map their careers. We provide a competitive, fast-paced environment that promotes open communication to form a long term relationship built on mutual understanding, respect and trust. We at Generís Tek very highly value our relationship with our consultants. What sets us apart is the high level of service we provide to our clients after each employee is placed. Our dedicated professionals help you in reaching your career objective. Let’s connect and realize your goal.Company DescriptionAt Generís Tek we are constantly evolving to help talented professionals map their careers. We provide a competitive, fast-paced environment that promotes open communication to form a long term relationship built on mutual understanding, respect and trust. We at Generís Tek very highly value our relationship with our consultants. What sets us apart is the high level of service we provide to our clients after each employee is placed. Our dedicated professionals help you in reaching your career objective. Let’s connect and realize your goal.