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Fire Project Coordinator

3 months ago

Tempe, United States Johnson Controls Full time

**Be part of the future**

We are one team, dedicated to working collaboratively to create the purposeful solutions that propel the world forward. We hope you will join our diverse team of top people - you bring your talent, and we’ll give you the space and opportunities to grow and succeed. We are committed to make a difference.

**What we offer**:

- Competitive Starting Pay
- Paid Training
- Global Advancement Opportunities
- Company Vehicle (as applicable)
- Referral Bonuses
- Comprehensive Benefits
- Medical/Dental/Vision insurance
- Health Savings Account (HSA)
- Life Insurance
- 401(k) savings plan with company match
- Short-Term and Long-Term Disability
- Employee Assistance Program
- Wellness Program
- And More

**What you will do**
Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

**How you will do it**
- Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI
- Monitor status of small projects (fire alarm, suppression, sprinkler)
- Communicate with customers and sale reps as to when material and/or labor is required.
- Ensure that required engineering is performed to meet customer expectations.
- Coordinate with TIS supervisor and/or construction manager customer’s labor requirements.
- Order equipment, ensure that customer receives material when needed.
- Report to department managers project status.
- Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
- Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
- Handling customer/ contract disputes as needed.
- Coordinate delivery of equipment to the job site
- Coordinate delivery of close-out documents
- Creation of purchase orders for subcontractors
- Procurement and verification of project schedules
- Attend work in progress meetings.
- Tracking of project RFI’s, change orders and other pertinent documentation.
- Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc.
- Assist with Accounts Receivable (AR)
- Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
- Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.
- Contact customers when identified as necessary as part of DMS or for very simple reasons.

**What we look for**
**Required**
- Proficient in Microsoft Windows, Word, EXCEL, Power Point
- Knowledge of ACE, OASys, Job Cost Systems
- Valid driver's license with a good driving record
- High School diploma or equivalent
- Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.
- Excellent verbal and written communication skills
- Must be organized, detail oriented and self-motivating.
- Must Pass a pre-employment background check and drug screen
- Positive Attitude a must
- Punctual and Accountable
- Experience dealing with customers

**Preferred**
- Associates Degree preferred
- 3 to 5 years of related experience
- Experience in a high-volume, customer service-oriented position
- Electrical/ Construction industry experience is helpful