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Office Administrator

4 months ago

Lexington, United States Orum Therapeutics Full time

**General Summary**

Orum Therapeutics is seeking an energetic team player to join the organization on site as their administrative coordinator. This person will handle a variety of administrative tasks and special projects as needed, ensuring the office runs smoothly. If you are looking to join a thriving company in life sciences and grow professionally, this may be the job for you

**Principle Duties and Responsibilities**
- Oversee front desk responsibilities and act as the initial point of contact for all visitors, vendors and deliveries.
- Answer and direct main phone for the company.
- Coordinate scheduling as needed.
- Responsible for sending mail/packages and sorting/distributing mail to employees.
- Upkeep and maintenance of the kitchen and common room areas which includes ordering food and supplies, assisting with set up and breakdown of lunch orders and general organization.
- Collaborate with IT to manage and support office IT requirements, including but not limited to troubleshooting conference room AV systems and setup of desktop equipment for new employees.
- Inventory management of all AV equipment to ensure availability and operational readiness, and handle AV vendor management, overseeing maintenance and repairs.
- Maintain and update IT training materials, reflecting the latest AV technology changes within organization, to enable the team to efficiently use and troubleshoot equipment and tools, enhancing overall productivity and self-sufficiency within the office environment.
- Handle catering orders for events or lunches.
- Assist with additional office projects as needed.
- Manage small misc. financial tasks in collaboration with Finance.
- Support the Leadership Team as necessary.

**Skills, Abilities & Competencies**
- At least one year of receptionist/ administrative assistant/office manager experience, ideally in a fast-paced dynamic professional environment.
- Demonstrate flexibility and professional maturity to readily understand priorities and anticipate needs.
- Must have a positive “can do” attitude and be a team player while also being able to work well independently.
- Must be proficient in Microsoft Office, Smartsheet and Slack
- Must have strong written and verbal communication skills.
- Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
- Ability to handle confidential information with discretion.
- Experience with scheduling and calendar management.
- Experience working with Finance a plus.

**Education-** Bachelor’s degree required.
- U.S. citizens and those authorized to work in the U.S. (green card) are encouraged to apply. We are unable to sponsor at this time.
- Only local residents to the Boston area will be considered.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily within the context of the representative work environment and physical demands described above. Likewise, qualifications listed are representative of the knowledge, skills, and abilities required to perform the position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Orum Therapeutics is an Equal Opportunity Employer (EOE).