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Legal Administrative Assistant

3 months ago

Tampa, United States Carlton Fields Full time

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office.

**Qualifications**:

- Minimum of 4 years of experience as a legal administrative assistant with a focus on litigation, both state and federal.
- Trial experience and preparation is preferred.
- Must be proactive, flexible, have excellent organizational and communication skills
- Proficiency in using Microsoft Word, Excel, Outlook and PowerPoint; Filesite experience is a plus.
- Ability to multi-task and prioritize tasks based on business needs is essential
- Familiarity with iManage or other document management systems preferred

**Duties include, but not limited to**:

- Assist attorneys in preparing, proofreading and revising legal documents
- Heavy organization and management of electronic documents
- Scheduling of Court appearances and depositions; calendaring same
- Experience in E-filing documents with Federal and Florida State Courts
- Time entry and client billing
- Maintenance of files and records
- Submission of new business intake and conflicts checks
- Scheduling travel, appointments and meetings
- Maintaining attorneys’ calendars and contact lists
- Backup coverage for other Legal Administrative Assistants when necessary