Events, Facilities Coordinator

3 weeks ago

New York, United States JLL Full time

JLL supports the Whole You, personally and professionally.

**What this job involves**:
The Events Coordinator will provide support to the Site and/or Assistant Facility Managers and Events Manager where applicable with operational activities in events, vendor oversight and equipment and supplies. They will also provide assistance with maintenance and operations, accounting and finance, occupancy services and helpdesk as needed.
This role requires an enthusiastic, proactive individual, an outstanding communicator with the ability to deliver incredible: customer service, organization, collaboration, leadership, and team development.

Event Program
Oversee the full life cycle of events from inception, client collaboration and scheduling to implementation for experiences ranging from meetings to elaborate productions

Manage an events program and calendar for as many as 65 events per week in meeting and event spaces across multiple buildings

Coordinate activities of onsite meeting and events team and assist with event set ups

Collaborate with other providers, acting as a single team with peripheral services to include internal and external production, catering, security, facilities, janitorial, movers and equipment providers

Design fun, educational, social and participatory events engaging the client population (in excess of 3,500 people across multiple locations)

Lead the evaluation and feedback process post-event and create plan to implement changes and improvements

Communicate proactively, accurately and impeccably both verbally and in writing

Maintain the highest level of customer satisfaction, as evidenced by post-event surveys and general client feedback

Maintain Events Playbook - innovate and update regularly

Client Relationships
Proactively develop and manage client relationships ensuring expected service levels are achieved or exceeded

Foster an environment of constant, quality communication between the team and the client

Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

Deliver an exceptional quality of service to the client, as reflected by client feedback

Actively support an environment of teamwork, co-operation, performance excellence and personal success.

Participate in the individual performance management program, and personal development planning

Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements

Finance Management / Cost Control / Profitability
Assist the Event Requestor, Client and Site Services Manager to achieve or exceed financial targets and ensure effective, efficient and economic operation of assigned responsibilities.

Ensure that operational expenditure for the site/s is managed within agreed budgets and identify efficiencies

Assist with the annual budgeting and quarterly forecasting processes for the site/s.

As requested by the Regional/Site Services Manager, prepare current financial year budget spend reports (actual vs. budget, variance etc.).

Manage payments to vendors where applicable, using available systems, complying with all relevant policies

Provide accurate event, financial, and KPI reporting to both the client and JLL

An Associate's or Bachelor’s degree in Hospitality, Facilities, Property, Business or related field desirable

1+ year prior experience in events, facilities/property management, hospitality or related field preferred

Proficiency in a range of information technology tools and platforms

Strong analytical, organizational and presentation skills

Excellent communication and problem solving skills

Ability to work independently with little supervision and effectively deal with stressful situations

Self-motivated; confident, energetic, and flexible

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive c

  • Event Operations Coordinator

    3 weeks ago

    New York, United States Intelliswift Full time

    Job ID: 24-02461 Pay rate range - $30/hr. to $34/hr. on W2 New York, NY, USA-Flex (Mon-Thurs in office, Fri WFH) depending on event/programming schedule Job Description: Top 3 Skills: Event coordination, project management, collaboration POSITION SUMMARY: We're looking for an Event Operations Coordinator to support the Events Manager with strategic...

  • Coordinator, Events

    7 days ago

    New York, United States Saks Fifth Avenue Full time

    Who We Are: Saks is a world-renowned luxury ecommerce destination. The companys unique approach combines a focus on the digital customer experience with a strong connection to a network of extraordinary stores that extends that seamless experience i Events Coordinator, Event Coordinator, Coordinator, Customer Experience, Retail, Business Services

  • Events Coordinator

    3 weeks ago

    New York, United States Tandym Group Full time

    A nonprofit organization in New York City is currently seeking a new Events Coordinator to join their growing team.Responsibilities:The Events Coordinator will:Join planning meetings ahead of each event with all stakeholdersSupport delivery of books, food, and materials for the onsite eventSupport operations and project management for on-site event...

  • Events Coordinator

    3 weeks ago

    New York, United States Tandym Group Full time

    A nonprofit organization in New York City is currently seeking a new Events Coordinator to join their growing team.Responsibilities:The Events Coordinator will:Join planning meetings ahead of each event with all stakeholdersSupport delivery of books, food, and materials for the onsite eventSupport operations and project management for on-site event...

  • Events Coordinator

    3 weeks ago

    New York, United States Tandym Group Full time

    A nonprofit organization in New York City is currently seeking a new Events Coordinator to join their growing team.Responsibilities:The Events Coordinator will:Join planning meetings ahead of each event with all stakeholdersSupport delivery of books, food, and materials for the onsite eventSupport operations and project management for on-site event...

  • Events Coordinator

    2 weeks ago

    New York, United States Tandym group Full time

    A nonprofit organization in New York City is currently seeking a new Events Coordinator to join their growing team. Responsibilities: The Events Coordinator will: Join planning meetings ahead of each event with all stakeholders Support delivery of books, food, and materials for the onsite event Support operations and project management for on-site event...

  • Events Coordinator

    1 month ago

    New York, United States Powered by Professionals Full time

    **Application must include resume, cover letter and salary requirements in order to be considered.** **Join Our Team: Events Coordinator at Powered by Professionals (PBP)** **Location**: New York City, NY **Position Type**:Full-time, Hybrid Office Set-Up with 2-3 days each week in the office **Salary**:$45,000 - $60,000 based on...

  • Event Coordinator

    1 week ago

    New York, United States Opal Group Full time

    Opal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. The Event Coordinator helps to produce the logistics and program for...

  • Event Coordinator

    1 week ago

    New York, New York, United States Opal Group Full time

    Opal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. The Event Coordinator helps to produce the logistics and program for...

  • Event Coordinator

    2 weeks ago

    New York, United States Opal Group Full time

    Job DescriptionJob DescriptionOpal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.    The Event Coordinator helps to...

  • Event Coordinator

    5 days ago

    New York, United States Opal Group Full time

    Job DescriptionJob DescriptionOpal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.    The Event Coordinator helps to...

  • Event Coordinator

    1 week ago

    New York, United States Opal Group Full time

    Opal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. The Event Coordinator helps to produce the logistics and program for...

  • Events Coordinator

    3 weeks ago

    New York, United States CareerBuilder Full time

    Our client, an investment management firm, is seeking an Events Coordinator to join their NYC team. The hours are 9am-6pm and this role is hybrid with Tuesday-Thursday in the office and Monday and Friday remote (flex for events schedule). Responsibilities: Provide operational suppo...

  • Facilities Coordinator

    1 week ago

    New York, United States ApTask Full time

    Pay Rate: $28/hr w2Daily maintenance of the facility and reporting/resolving facilities related issues or requests thru a ticket systemMaintenance of floor plans and assistance with space planning using CAFM SoftwareScheduling, coordination and supervision of vendor work with the Building including the day porter serviceAssist with the set-up and breakdown...

  • Event Coordinator

    4 weeks ago

    New York, United States Latham & Watkins Full time

    Event Coordinator Tracking Code 5685 Job Description Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking an Event Coordinator to join our dynamic team in New York City. **About Latham & Watkins** Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our...

  • Facilities Coordinator

    3 weeks ago

    New York, United States Northbound Search Full time

    Job DescriptionJob DescriptionJob Description:A mid-sized Private Equity firm in Midtown is seeking a Facilities Coordinator. This individual will contribute to the administration team and act as the primary facilities contact for the firm. This could include, but is not limited to - office maintenance, security, mailroom, concierge, reception, records, and...

  • Coordinator, Education

    7 days ago

    New York, United States Shiseido Company, Limited Full time

    The Coordinator, Events & Education is responsible for supporting the groups need events and education teams. Key responsibilities include managing inventory, forecasting and securing product, production, event and education needs. Creating strong p Education, Coordinator, Event, Skills

  • Event Coordinator

    2 weeks ago

    New York, United States Solomon Page Full time

    Our client, well established company, is looking for Event Coordinators. This would be a remote position and experienced and entry level candidates will be considered! $18-$20hr. Responsibilities: Book venues, caterers, and schedule speakers Establish and maintain relationships with vendors and venues Research and negotiate with vendors to achieve most...

  • Assistant Event Coordinator

    3 hours ago

    New York, United States Daily Dot Art Full time

    **About Us**: Daily Dot Art is a leading digital art and design company, committed to delivering visually stunning content and exceptional user experiences. Our mission is to foster a vibrant online community for artists and art enthusiasts worldwide. We are looking for a dedicated Customer Support Specialist to join our team and help us maintain high...

  • Event and Sales Coordinator

    4 weeks ago

    New York, United States The Cauldron Co. Full time

    Job DescriptionJob DescriptionDescription:Event and Sales CoordinatorJob DetailsJob Type Full-time, Commission with Base SalaryPosition Overview: We are seeking a passionate and driven Event and Sales Coordinator to join our team in the US. In this dynamic role, you will be responsible for handling all inbound sales inquiries and event bookings for our US...