Event Coordinator

3 weeks ago


New York, United States Opal Group Full time
Job DescriptionJob Description

Opal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.   

The Event Coordinator helps to produce the logistics and program for events. This role manages all aspects of conference-related materials and works closely with the Marketing, Sales, and Operations.

This position is remote, but occasional travel may be required.

Type of Job: FTE

Salary: $33-40k annually.

**Resume and Cover Letters only in English will be accepted**

Responsibilities include, but are not limited to, the following: 

  • Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets - Networking skills.
  • Assist customers professionally, service-oriented during the execution of daily work and onsite at conferences, leadership, communication, and public skills.
  • Manage the coordination of internal Travel, Transportation, and Shipping arrangements.
  • Manage the coordination of VIP Speaker Travel
  • Event management, planning and logistics in all stages.
  • Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app (logos, firm descriptions, biographies, headshots, presentations, and advertisements where applicable)
  • Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc.
  • Direct communication with the accounting department to review the event's status in terms of financial results, collections, opex, expenses, other revenue, reservations, etc.
  • Complaint management from event participants.
  • Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations.
  • Manage registrations through databases..
  • Facilitate organizing and coordinating panel discussions (for speakers) before the event.

Requirements include:

  • Bachelor’s Degree.
  • Experience doing research and procurement.
  • Ability to work under pressure.
  • Strong interest in event planning.
  • Strong analytical and critical thinking skills.
  • Excellent ability to multi-task, prepared to work on at least 5 events at varying stages.
  • Excellent interpersonal skills, with the ability to communicate professionally with and relate to all levels both within and outside the organization.
  • Engaging, professional, and diplomatic demeanor - Customer service focus.
  • Self-motivated and able to work both independently and as part of a team..
  • Strong attention to detail.
  • Experience with Salesforce is a plus.
  • Applicants should be available to work in the office one day per week as part of their duties..

Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.

Equal pay for equal work. EEO-ACA Compliance.

Powered by JazzHR

gch2NQvKPb


  • Event Coordinator

    1 day ago


    New York, United States FE International LTD Full time

    **Event Coordinator** at FE International New York, New York, United States FE International is an award-winning global M&A advisor of SaaS, e-commerce and content businesses . It has completed acquisitions for thousands of founders, owners and acqui rers , and is the preeminent valuation thought leader in the industry. Its team includes experts in exit...

  • Events Coordinator

    2 days ago


    New York, United States Legends Full time

    Events Coordinator - The Central Park Boathouse (New York, NY)LEGENDS Founded in 2008 as a hospitality management company, Legends has transformed into a holistic experiential services agency with more than 1,200 full-time and 30,000 seasonal team members globally. Legends has three core divisions operating worldwide: Global Planning, Global Sales and...

  • Coordinator, Events

    2 weeks ago


    New York, United States Saks Fifth Avenue Full time

    Who We Are: Saks is a world-renowned luxury ecommerce destination. The companys unique approach combines a focus on the digital customer experience with a strong connection to a network of extraordinary stores that extends that seamless experience i Events Coordinator, Event Coordinator, Coordinator, Customer Experience, Retail, Business Services

  • Event Coordinator

    1 day ago


    New York, United States SUNY System Administration Full time

    Required Qualifications: Bachelor's degree. Minimum of 1 year event or conference experience. Excellent interpersonal and verbal communication skills. Excellent organizational skills; ability to manage multiple events; strong attention to detail. Ability to lift and carry items weighing up to 40 pounds. Flexible hours with occasional evening and...

  • Event Coordinator

    3 weeks ago


    New York, New York, United States Opal Group Full time

    Opal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. The Event Coordinator helps to produce the logistics and program for...

  • Events Coordinator

    1 month ago


    New York, United States CareerBuilder Full time

    Our client, an investment management firm, is seeking an Events Coordinator to join their NYC team. The hours are 9am-6pm and this role is hybrid with Tuesday-Thursday in the office and Monday and Friday remote (flex for events schedule). Responsibilities: Provide operational suppo...

  • Event Coordinator

    1 month ago


    New York, United States Latham & Watkins Full time

    Event Coordinator Tracking Code 5685 Job Description Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking an Event Coordinator to join our dynamic team in New York City. **About Latham & Watkins** Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our...

  • Events Coordinator

    6 days ago


    New York, United States Events in a Crunch Full time

    **The Role** We’re on the hunt for an Event Coordinator for an awesome seasonal role. This is a great opportunity to join a new company, interact with your community, help people make great memories, and make extra money with occasional work that’s both fun and engaging! **About you** - Experienced people / classroom manager - Comfort directing others...

  • Events Coordinator

    1 day ago


    New York, New York, United States New York City Campaign Finance Board Full time

    The New York City Campaign Finance Board manages New York City's small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.We eliminate barriers to participation by providing...


  • New York, United States Shiseido Company, Limited Full time

    The Coordinator, Events & Education is responsible for supporting the groups need events and education teams. Key responsibilities include managing inventory, forecasting and securing product, production, event and education needs. Creating strong p Education, Coordinator, Event, Skills


  • New York, United States Jefferies Full time

    We're seeking an Event Coordinator to assist with the firm’s various client and internal events, sponsorships and event tickets. Events range from client meetings, lunches, dinners, cocktail receptions, speaker series, sporting events and seminars. The coordinator would work with various business groups in the US to successfully execute these events....


  • New York, United States City of New York Full time

    Job Description Overview/Mission: The special events team traditionally plans and executes upwards of 30 events throughout the calendar year; highlighting the diverse heritage and history that exists within the borough of The Bronx. Its mission is to bring the heart of the Borough President to the many different faces and cultures that make up the people of...


  • New York, United States Cipriani USA Full time

    **POSITION PURPOSE**:  We are seeking a hospitality focused and organized individual to join our team as an Event Sales Coordinator. Executing a crucial role in supporting the event sales team by providing administrative assistance, managing client communications, and ensuring the smooth execution of event bookings. Assist with processing contracts,...


  • New York, United States Daily Dot Art Full time

    **About Us**: Daily Dot Art is a leading digital art and design company, committed to delivering visually stunning content and exceptional user experiences. Our mission is to foster a vibrant online community for artists and art enthusiasts worldwide. We are looking for a dedicated Customer Support Specialist to join our team and help us maintain high...


  • New York, United States The Cauldron Co. Full time

    Job DescriptionJob DescriptionDescription:Event and Sales CoordinatorJob DetailsJob Type Full-time, Commission with Base SalaryPosition Overview: We are seeking a passionate and driven Event and Sales Coordinator to join our team in the US. In this dynamic role, you will be responsible for handling all inbound sales inquiries and event bookings for our US...


  • New York, United States Intelliswift Full time

    Job ID: 24-02461 Pay rate range - $30/hr. to $34/hr. on W2 New York, NY, USA-Flex (Mon-Thurs in office, Fri WFH) depending on event/programming schedule Job Description: Top 3 Skills: Event coordination, project management, collaboration POSITION SUMMARY: We're looking for an Event Operations Coordinator to support the Events Manager with strategic...

  • Events Coordinator

    6 hours ago


    New York, United States Latham & Watkins LLP Full time

    About Latham & Watkins Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect,...

  • Events Coordinator

    1 week ago


    New York, United States Brighty Agency Full time

    Brighty is a female-led digital marketing agency based in LA. We specialize in crafting tailored campaigns that resonate with your audience and drive meaningful results, from marketing strategy to SEO optimization. Leveraging our diverse perspectives, we deliver personalized, data-driven strategies that elevate your brand's online presence. At Brighty, we're...


  • New York, United States Intelliswift Software Inc Full time

    Pay rate range - $30/hr. to $34/hr. on W2 New York, NY, USA-Flex (Mon-Thurs in office, Fri WFH) depending on event/programming schedule Job Description: Top 3 Skills: Event coordination, project management, collaboration POSITION SUMMARY: We're looking for an Event Operations Coordinator to support the Events Manager with strategic programming at the...


  • New York, United States Careers Full time

    Do you have experience in planning professional conferences and events? We are currently in search of a Conferences & Events Coordinator for a Professional Healthcare Providers Association. This is a Part-Time, Remote (must be located in NYC), Temporary-Ongoing opportunity. ORGANIZATION: Professional Healthcare Providers AssociationLOCATION: Remote (must be...