Executive Assistant
5 days ago
Looking for EA floater The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below. Calendaring, email response, travel management Will float and support various managers/teams Prefer 4 year degree Prefer financial services, consulting, large search firm experience Hours 830-5 with 30 min lunch Around 12 months contract, could have more work available 5 days onsite Provide with all subs: Current Location and ability to meet location requirements Work Authorization status Availability to Start / upcoming vacations Interview Method Used (video or in-person only) prefer over telephone interview Technical Vetting Summary (if applicable who conducted it, what was assessed) Relevant Experience Overview (brief explanation of why the candidate is a strong fit) Resume Gaps or Job-Hopping Explanation Note any employment gaps and provide explanation if available) Call out any short stints, indicating whether the roles were contract or full time Motivation & Interest / Why the candidate is looking for a new opportunity Overview: Responsible for providing back-up support to various teams in the Menlo Park office which will require being familiar with each Assistant's workload to provide appropriate coverage. During back-up coverage, assist executives with a wide range of administrative and executive support-related tasks in a timely manner with high performance and accuracy. Provide afternoon coverage of the Reception desk on a rotational basis and potentially EA support to junior executives. Translate requests and requirements into achievable goals and manage the process through which these objectives are met. Communication and Information Management Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives notes and directives Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents Planning Handle planning logistics for domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy Manage and Monitor Executives calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes xrczosw to involved parties immediately Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed Liaison and Teamwork Liaise with portfolio organizations, investors, guests, and all *** personnel in professional and courteous manner adhering to ***s culture and values statements Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firms business and consistently uphold such confidences, using this information only in the course of performing your job for *** Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked
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Menlo Park, CA, United States TalentBridge Full timeExecutive Assistant Location: Menlo Park, CA (Onsite) Pay Rate: $40/hr (W2) Job Type: Contract About the Role We are seeking an experienced Executive Assistant to provide high-level administrative and back-up support to multiple teams within the Menlo Park office. This position requires professionalism, exceptional organizational skills, and the ability to...
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Menlo Park, CA, United States TalentBridge Full timeExecutive Assistant Location: Menlo Park, CA (Onsite) Pay Rate: $40/hr (W2) Job Type: Contract About the Role We are seeking an experienced Executive Assistant to provide high-level administrative and back-up support to multiple teams within the Menlo Park office. This position requires professionalism, exceptional organizational skills, and the ability to...
