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Project Administrator

1 month ago

Fairfax, United States Dunhill Professional Search Full time

This is a 100% remote job opportunity to support the Army National Guard (ARNG)

The Project Administrator supports Project Managers with various tasks on current contracts. Performs a variety of administrative and project functions. Responsible for tracking contract deliverables and the overall project schedule. This may include project tasks, configuration actions, and risks.

  • Supports the project manager to ensure all documentation is developed, edited and delivered on time and within set standards. This includes adhering to and maintaining project schedules.
  • Assists with development and management of project/program to include client meetings, coordination with business partners, and initial drafts of sub-contract clauses.
  • Coordinates project meetings. Captures detailed and accurate notes during all meetings, and creates meeting materials for members of the project team, includes presentations as necessary.
  • Collaborates with team members, vendors, and/or customers of all demographics and professional levels to achieve project success.
  • Assists in technical writing tasks. Responsible for proofreading and editing project reports and documents to ensure proper format, grammar, and style.
  • Assists with updating, submitting, and tracking contract deliverables and monthly reports. Packages and publishes deliverables and reports to project stakeholders.
  • Maintains and updates team collaboration site. Informs project team of any updated information or change in policies related to the project.
  • Organizes travel, purchases, staff onboarding, and account management as it pertains to the contract.
  • Meets cost standards by monitoring expenses and recommending cost-saving actions.
  • Supports AIMM methodologies by maintaining project documentation, supporting configuration management audits, collecting of CMMI metrics, etc.

Minimum Qualifications

  • High School Diploma; Bachelor's Degree preferred or equivalent relevant experience.
  • 0-2 years of administrative support or project coordination experience on government contracts.
  • Must be able to obtain a Public Trust for the positon.