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Senior Membership Associate
2 months ago
About the National Academy of Sciences:
The National Academy of Sciences (NAS) is a private, non-profit organization of leading scientific researchers. Our mission is to provide leadership in science for the nation and the world by recognizing and elevating the best science, and fostering its broad understanding; and by producing and promoting adoption of independent, authoritative, trusted scientific advice for the benefit of society.
Established in 1863, scientists are elected to membership in the NAS for their outstanding contributions to research. The Senior Membership Associate coordinates key activities that ensure the successful nomination, election, and onboarding of new National Academy of Sciences members.
Job Summary:
Manages projects or functions specific to council, governance, and/or membership activities such as council and officer nominations, elections, and member services; bylaws, policies and procedures; meetings and records of the council and its committees; and annual meeting support. Develops related materials, provides advice on matters related to area of responsibility, and ensures successful management and execution of assigned projects and area of responsibility.
Applies specific and professional-level knowledge to perform responsibilities requiring the identification and analysis of complex factors to determine best course of action. Uses independent judgment and discretion but may receive guidance or expertise from supervisor or higher- level staff on more complex problems. Establishes processes and/or procedures to ensure the effective and efficient operation of assigned functions.
Job Description:
ESSENTIAL JOB DUTIES:
As part of the Membership elections team, the Senior Membership Associate:
Works with the Assistant Director, Elections to review submitted nominations, online ballot setups, and tabulations; provide demographic and other reporting; and coordinate special projects.
Coordinates the activities of nominating groups/committees, including responses to member inquiries; nomination review, tracking, and statistical reporting; online meeting scheduling, support, agenda preparation, and meeting notes; and website postings.
Coordinates the onboarding process for newly elected members, including coordination of online orientation sessions; contact and biographical information gathering; in-person session and event coordination at the Academy's annual meeting; and responding to general inquiries from new members.
Coordinates arrangements for virtual meetings of the Academy's disciplinary Sections.
As part of the membership team, works with colleagues on division-wide activities to help ensure the success of the Academy's annual meeting and other key membership activities.
The National Academies’ Statement on Diversity and Inclusion:
We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.
We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.
Equal Opportunity Employer:
It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.
Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.
JOB SPECIFICATIONS
Required Knowledge, Skills, and Abilities: Strong project coordination skills, responsiveness to deadlines, and attention to detail; excellent written and verbal communication skills; and the ability to work successfully in a team-focused environment with both coworkers and leaders in U.S. and international science.
Minimum Education/Training Requirements: Bachelor’s degree or equivalent knowledge.
Minimum Experience: Three years of related professional experience; membership or program experience in a science, technology, or medicine organization highly desirable.
Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 20-40%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.
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