Executive Assistant

4 weeks ago

Tampa FL United States Labcorp Full time

LabCorp is seeking an Executive Assistant to join its team in the Southeast Division, based in Tampa, Fl.  The Executive Assistant is responsible for providing administrative support to the Senior Vice President and senior management team in a professional and timely manner. The Executive Assistant reports to the Senior Vice President and works one-to-one with executives on a wide variety of matters in addition to leading special projects as needed. The candidate must be flexible to meet the demands of a fast-paced environment. This position requires extensive exposure to confidential information requiring diplomacy, discretion and judgment. The Administrative Assistant will act as the “go to” person for any information, assistance or support.  The ideal candidate will have a pleasant disposition, impeccable organizational skills, and prior experience in an executive assistant role.         

Work Schedule: Monday-Friday 8:00am-5:00pm. Additional hours may be required.

Job Duties/Responsibilities

  • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Act as the administrative point of contact between the executive and internal/external clients
  • Manage the executive’s calendar, including making appointments and prioritizing sensitive matters
  • Provide executive leadership with domestic and international travel management, expense management, event registrations and detailed meeting plan management
  • Organizing meetings and events, including scheduling, sending reminders and organizing catering
  • Create PowerPoint presentations and other meeting collateral as requested by leadership
  • Manage all aspects of the divisional employee rewards program, including promotion, submission and review of nominees, distribution of awards and related announcements
  • Assist with contract administration as needed including obtaining signatures, scanning and electronic filing for all required documentation
  • Track internal and external contacts and maintain contact database in an accurate manner
  • Maintain confidentiality in all aspects of the executive team and company information
  • Generate expense reports and assist in reconciling charges to ensure timely and accurate reimbursement
  • Track and maintain designated conference room schedules for availability and efficient use of resources
  • Communicate a wide variety of information to multiple audiences in the organization
  • Provide back-up administrative support to other departments as necessary

Benefits: All job offers will be based on a candidate’s skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Regular, full-time, or part-time employees working 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(K), ESPP, Paid time off (PTO) or Flexible time off (FTO), Commissions, and Company bonus where applicable.  For more detailed information, please click here. 

Requirements:

  • High school diploma or equivalent is required
  • Associate’s or Bachelor degree is a plus; preferably in a Business concentration
  • 5+ years of experience supporting administrative functions at the executive level
  • Prior experience in the biotech, pharma, diagnostics or medical device industry is highly preferred
  • Ability to thrive in a fast-paced environment and operate with a high sense of urgency
  • Demonstrate initiative, professionalism, poise and flexibility on a consistent basis
  • Comfortability working in an environment of frequent interruptions, conflicting priorities and varying workloads
  • Strong interpersonal skills with the ability to interface effectively with internal and external clients
  • Highly developed written and verbal communication skills including report writing, presentations, email correspondence
  • Strong organization, follow up and prioritization skills with the ability to manage concurrent projects
  • Ability to work with all levels of leadership as well with people of diverse backgrounds
  • Advanced experience in Microsoft Office applications; Outlook, Teams, Word, PowerPoint and Excel
  • Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
  • Experience with Concur or a similar online travel tool is highly desired
  • Effectively exercise discretion and judgment in handling confidential/proprietary information
  • Ability to provide support for business-related tasks during off-hours on a periodical basis

Labcorp is proud to be an Equal Opportunity Employer:

As an EOE/AA employer, Labcorp strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply. If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility.

For more information about how we collect and store your personal data, please see our Privacy Statement.

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