Executive Assistant

1 month ago

West Bend WI United States Delta Defense Full time

Job Category: Administrative

Requisition Number: EXECU001646

West Bend, WI 53095, USA

Job Details Description

Are you ready for a career you can BELIEVE in?

  • Do you have a strong belief in the 2nd Amendment?
  • Do you support the natural-born right to armed self-defense?
  • Do you believe in the mission of the U.S. Concealed Carry Association (USCCA)?

Delta Defense, LLC is the private company that provides Marketing, Operations and Customer Service for the USCCA.

The USCCA helps responsible Americans avoid danger, save lives, and keep their families safe. Learn more about the USCCA at

Position Summary:

At Delta Defense LLC, we are seeking a highly experienced and organized Executive Assistant to join our dedicated team. In this pivotal role, you'll provide comprehensive administrative support to our President and other key executive staff members.

The ideal candidate is proactive, exceptionally detail-oriented, and equipped with outstanding communication and organizational skills. Your commitment will directly support our leadership in executing their roles effectively, ensuring smooth operations and contributing to our mission-driven objectives.

If you're ready to empower our mission and contribute to our growth minded team, we're looking for someone like you to step into this vital role. Leverage your expertise and thrive in a dynamic, transparent environment, while helping us save more lives.

Essential Duties and Responsibilities:

  • Perform a wide variety of administrative tasks in support of the President and other executive staff.
  • Manage calendars, including schedule and confirm appointments, arrange for meeting rooms or facilities, make and confirm travel plans.
  • Prepare and edit correspondence, reports and presentations.
  • Plan and coordinate executive off site meetings/super weeks.
  • Receive incoming communication (phone or written), review contents, determine importance, and summarize and/or distribute contents to appropriate staff. Draft responses as requested.
  • Prepare agendas or presentations, attend meetings with the executive, and take, transcribe, and distribute notes or minutes as requested.
  • Conduct research and compile data as requested. Perform basic analysis.
  • Act as liaison between Manager of Culture and the executive team for matters related to OS Meeting and other company wide meetings.
  • Prepare and submit executive expense reports on behalf of the executive.
  • Handle confidential information with discretion and professionalism.
  • Perform general office tasks such as filing, photocopying and ordering supplies.
  • Perform additional duties as assigned.

Required Skills/Experience:

  • At least four years of proven experience as an executive assistant or similar role.
  • Bachelor's degree in Business Administration or related field preferred
  • Extremely proficient with Google Workspace products (Gmail, Calendar, Drive, Docs, Sheets, Slides, and collaboration tools like Google Meet) and Microsoft products (Word, Excel, Powerpoint).
  • Excellent organizational and time management skills with proven ability to meet deadlines.
  • Excellent verbal and written communication skills.
  • Discretion and confidentiality in handling sensitive information.
  • Attention to detail and accuracy.
  • Ability to work independently and function well in a high-paced and at times stressful environment.
  • Flexibility to adapt to changing priorities and deadlines.
  • Demonstrates the Core Values of Delta Defense, LLC.

In-office presence required 2 to 3 days per week minimum.

This position requires candidate to live within a commutable distance to our headquarters location in West Bend, WI.

Why YOU should Work at Delta Defense

  • We are a fun, fast-paced, and rewarding place to work and grow
  • Nationally recognized in 2023 as a Newsweek Top 100 America's Most Loved Workplace.
  • Top Workplaces USA award in 2022
  • Named on Inc. 5000 "Fastest Growing Private Companies" list 12 years in a row
  • Milwaukee Journal Sentinel "Top Workplace" award 7 years in a row
  • Milwaukee Business Journal "Best Place to Work" award 6 years in a row

Benefits information can be reviewed at:

Anticipated application close date: June 21, 2024.

PM19



July 22, 2024

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