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Executive Assistant

2 months ago

Louisville KY United States Minute Men Staffing Full time
Candidates for the executive assistant position will be highly skilled, critical thinkers who possess strong office management capabilities and can handle confidential information with discretion.The work schedule is Monday through Friday, 8 AM - 5 PM with occasional overtime required; position requires full-time work in an office environment with nearly 100% of workdays consisting of completing job responsibilities electronically with use of multiple monitors. Pay is $60K +

This position will provide support to five executives and related stakeholders, manage calendars, schedule meetings, coordinate travel arrangements, screen and prioritize emails and phone calls, prepare reports, presentations, and documents for meetings, conduct research and gather information for projects and initiatives, handle sensitive and confidential information with discretion, oversee office supplies and equipment (serving as first point of contact for equipment and technology management, including procurement and troubleshooting), coordinate office events, meetings, and conferences, manage vendor relationships, act as a liaison between executives, departments, and stakeholders, coordinate and facilitate communication within the organization to ensure effective communication and information flow, and assist in project management activities including planning, tracking, and reporting.

Candidates should possess the following qualities:

Adaptability (flexible, proactive)
Maintain a high-level of confidentiality and discretion
Excellent written and oral communication skills
Professional demeanor (responsive, courteous)
Ability to multitask, prioritize effectively and thrive in a fast-paced environment
Self-starter, motivated, confident
Detail oriented
Exceptional time management
Proficient use of technology (software, equipment)
Excellent problem-solving skills; quick and efficient

Please send resumes to jadams@minutemeninc.com

HSD

3-5 Years

#MMDirect

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