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Administrative Assistant

3 months ago

Newtown PA United States Community Options, Inc. Full time
*Community Options, Inc.* is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are actively seeking an *Administrative Assistant* to join our team in *Newtown, PA.* The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

_Starting pay is $16.00/per hour _

*Responsibilities*
* Schedule and organize appointments, meetings, travel, and conferences
* Assist in scheduling and maintaining vehicles
* Maintain inventory supply for homes, order supplies from vendors, and process orders
* Schedule contractors and obtain estimates for service
* Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
* Order office supplies and maintain office equipment
* Establish, develop, and maintain filing system
* Retrieve information from files when needed
* Organize and prioritize large volumes of information and calls
* Respond to requests for information
* Complete typing and copying as needed for management staff
* Open, sort, and distribute mail
* Maintain a neat and orderly office and reception area
* Work independently and within a team on special non-recurring and ongoing projects
* May be required to take mail to the post office using own vehicle
* Maintain conference room usage log
* Check fax machine and distribute faxes to appropriate people
* Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
* Additional tasks and responsibilities may be assigned

*Minimum Requirements*
* High school diploma or GED
* Two years of related administrative experience
* Valid driver’s license with a satisfactory driving record
* Proficient in Microsoft Office Suite
* Ability to type 50+ words per minute
* Must have high level of interpersonal skills to handle sensitive and confidential situations
* Position continually requires demonstrated poise, tact, and diplomacy
* Excellent verbal and written communication skills
* Independent judgment is required to plan, prioritize, and organize diversified workload
* Ability to prioritize workload with excellent time management skills
* Ability to deal with individuals from all levels of the organization

*Working Conditions*
* Occasional overtime required
* May travel utilizing own vehicle
* Occasionally lift up to 15 pounds

_Community Options is an Equal Opportunity Employer M/F/D/V_

_#IND-BU_

Job Type: Full-time

Pay: $16.00 per hour

Schedule:
* 8 hour shift
* Monday to Friday

Work Location: On the road