Administrative Assistant I

1 month ago

Maple Grove, United States Experis Full time

Title: Administrative Assistant I
Location: Arden Hills, MN 
Max Pay Rate: $21.50/hour
Duration: One-year contract w/ possibility of extension.

About the Role: Looking for candidates to support interview scheduling and administrative tasks within our US Talent Acquisition Organization. This role partners with Recruiters and Managers across the US, focusing on providing vital support to Boston Scientific’s HR Talent Acquisition group.
Key Responsibilities:

  • Interview Coordination: Schedule interviews with candidates and hiring teams across multiple US locations, arrange travel, and maintain applicant tracking using Success Factors (ATS).
  • Administrative Support: Attach resumes to calendar invites, call candidates, coordinate meetings/appointments, send emails, and save interview request documents in SharePoint.
  • Point of Contact: Serve as a key contact for internal and external customers, handling inquiries that may involve sensitive information.
  • Complex Query Resolution: Answer complex functional questions, conducting research and follow-up as necessary.
  • Document Preparation: Create and refine documents (letters, memos, presentations) ensuring accuracy, logical structure, and completeness; suggest improvements where needed.
  • Confidentiality Management: Handle work with confidentiality, ensuring appropriate sharing of information within and outside the organization; provide guidance on managing proprietary information.
  • Quality Compliance: Maintain compliance with all quality requirements, integrating quality into all aspects of work.
Qualifications:
  • Education & Experience: High School diploma with 1+ years of experience in customer service, HR, administrative, or a similar role.
  • Skills:
    • Strong attention to detail
    • Customer service-oriented
    • Innovative thinker with a consultative approach to problem-solving
    • Professional demeanor with a strong sense of urgency
    • Experience with ServiceNow and AI scheduling tools is a plus

If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you

 

About ManpowerGroup, Parent Company of:  Manpower, Experis, Talent Solutions, and Jefferson Wells

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.

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