Administrative Assistant

1 week ago

Lake Forest, United States Abbott Laboratories Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

The Opportunity

Our location in Lake Forest, IL currently has an opportunity for an Administrative Assistant in our Molecular Diagnostics business. This position is based full-time in our Lake Forest IL office.

Diagnostics

We’re empowering smarter medical and economic decision making to help transform the way people manage their health at all stages of life. Every day, more than 10 million tests are run on Abbott’s diagnostics instruments, providing lab results for millions of people.

Abbott Molecular is a leader in molecular diagnostics and the analysis of DNA, RNA, and proteins at the molecular level.

Our Point of Care diagnostic portfolio spans key health and therapeutic areas, including infectious disease, cardiometabolic, informatics and toxicology.

Our diagnostic solutions are used in hospitals, laboratories and clinics around the globe. The crucial information derived from our tests, instruments and informatics systems are often the first step in patient care decision making for hundreds of health conditions from heart attacks to blood disorders to infectious diseases and cancers.

Our rapid diagnostics solutions are helping address some of the world’s greatest healthcare challenges.

What You’ll Work On

Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed. Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and media setups. 

  • May include some support for tracking budget expenditures.
  • Adheres to executive processes and guidelines. 
  • Coordinates and maintains departmental files. 
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Processing/supporting Purchase Orders and invoices.
  • Uses advanced software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding, for both remote and in-office roles.
  • Follows executive onboarding procedures.
  • Interacts with high-level executives.
  • Advanced knowledge and understanding of business processes and requirements.
  • Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional.
  • Maintains and manages executive calendar.
  • Manages domestic and international travel plans using executive guidelines.
  • Proactively identifies and resolves scheduling conflicts and acts as the primary point of contact for manager’s schedules.
  • Required Qualifications
  • 7+ years previous admin experience or equivalent.
  • Operates independently and works on own initiative.
  • Advanced knowledge of Microsoft Office Suite, Ariba, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
  • Proficient in all applications.

Preferred Qualifications

  • Associates degree or bachelor's degree is is strongly preferred

Apply Now

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews.



The base pay for this position is $22.00 – $44.00 per hour. In specific locations, the pay range may vary from the range posted.

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