Administrative Assistant

2 days ago

Lake Forest, United States Axelon Services Corporation Full time
Title: Administrative Assistant
Location: Foothill Ranch, CA
Shift: Monday-Friday, 8AM-5PM
Payrate: $25/hr.

Description:
Main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries.

Previous Experience: 3 to 5 year of experience in roles with similar responsibilities and track of proven success.

Leadership: Effectively delegates responsibilities within the team and ensures follow-up. Assists and supports peers in formulating ideas by offering constructive feedback. Recognizes knowledge gaps in teammates, shares relevant knowledge, and suggests learning strategies.

Agile: Applies and ensures that the team is guided by the values of Scrum and Agile development. Guides the team towards an Agile framework and shares best practices. Continuously strives to identify obstacles and inefficiencies that the team incurs, participating in its solution. Knows the principles of Lean and strives to apply them in their daily activities to contribute them to their team.

Design: Knows widely accepted models in the industry for the type of solutions they implement and promotes their use. Designs solutions considering future impact aspects such as maintainability, performance, or scalability. Takes into account the impact of the design on related solutions, minimizing impacts and communicating dependencies. Knows and keeps up to date with the latest trends.

Optimization: Understands and knows the performance metrics used for the solutions in which they are involved. Offers optimization solutions for complex problems, positively impacting metrics (e.g., turnaround time, processing time, resource consumption). Learns the latest techniques.

Technical Tutoring: Is familiar with various techniques and tools to structure effective training sessions. Identifies gaps in knowledge and experience within the team, recommending content and planning learning sessions accordingly. Adapts learning objectives and content on the fly to effectively convey the message. Establishes effective tutoring relationships and aids in continuous improvement experiences. Understands the concepts of active listening and empathy and applies them to mentoring relationships. Promotes a culture of continuous learning.Learn More

  • Administrative Assistant

    4 weeks ago

    Lake Forest, United States Woodlands Academy of the Sacred Heart Full time

    Woodlands Academy is seeking an Administrative Assistant. The Administrative Assistant reports to and works closely with the Head of School and serves as a liaison and support to the Board of Trustees and Leadership Team. The Administrative Assistant provides consistent, confidential, and professional administrative support in order to maintain the...

  • Administrative Assistant

    22 hours ago

    Lake Forest, United States The Fountain Group LLC Full time

    The fountain Group is currently seeking an Administrative Assistant for a prominent client of ours. This position is located in Lake Forest, IL. Details for the position are as follows:Job Description:$35.00 - $40.00/ HR to start!6-month temp to hire (potential to extend/convert based on performance/budget) (100% onsite position M-F 8AM-4:30 PM)In...

  • Administrative Assistant

    3 weeks ago

    Forest Lake, United States Plugz Electric Full time

    Benefits: Company parties Competitive salary Flexible schedule Free food & snacks Free uniforms Opportunity for advancement Paid time off Training & development Vision insurance Job Summary We are seeking a motivated and outgoing Administrative Assistant Highly Efficient in Scorecard development & Management (Excel) to join our team. In this role, you will...

  • Administrative Assistant

    2 days ago

    Lake Forest, United States JobRialto Full time

    Position OverviewWe are seeking a detail-oriented and proactive Administrative Assistant/Executive Assistant to provide high-level administrative support for office operations and leadership. The ideal candidate will serve as an information and communication manager, performing clerical duties, managing correspondence, and supporting organizational goals....

  • Administrative Assistant

    2 weeks ago

    Lake Forest, United States Lake Forest School Districts 67 & 115 Full time

    Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 10/11/2024Location: Cherokee SchoolDate Available: 10/28/2024Closing Date: 10/25/2024Lake Forest Elementary School District 67 is seeking a 10-month, full-time Administrative Assistant at Cherokee Elementary School. Description: The assistant is responsible for the smooth and efficient...

  • Administrative Assistant II

    4 weeks ago

    Lake Forest, United States Blue Star Partners, LLC Full time

    Job Title: Administrative Assistant II Location: Lake Forest, IL – Onsite – local candidates only Period: 07/22/2024 to 12/31/2024 – potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $22 – 24/hr Contract Type: W2 only  Scope of Services: The Administrative Assistant II will provide...

  • Administrative Assistant

    1 month ago

    Forest Lake, United States Lifespark Holdings, Inc. Full time

    Birchwood Arbors, a Lifespark Assisted Living Community, is looking for an Administrative Assistant to join our growing team. We are in Forest Lake, near North Shore Dr and Forest Lake. We have been helping seniors Age Magnificently since 1979 and are part of Senior Care Communities, a local non-profit supporting seniors. Location: 750 NE First Street...

  • Senior Administrative Assistant

    1 month ago

    Lake Forest, United States Grainger Full time

    Work Location Type:Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Senior Administrative Assistant

    1 month ago

    Lake Forest, United States Grainger Full time

    Work Location Type:Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Administrative Assistant

    1 month ago

    Forest Lake, United States Life-Spark LLC Full time

    Description Birchwood Arbors, a Lifespark Assisted Living Community, is looking for an Administrative Assistant to join our growing team. We are in Forest Lake, near North Shore Dr and Forest Lake. We have been helping seniors Age Magnificently since 1979 and are part of Senior Care Communities, a local non-profit supporting seniors. Location: 750 NE First...

  • Administrative Assistant for Teaching and Learning

    2 weeks ago

    Lake Forest, United States Lake Forest School Districts 67 & 115 Full time

    Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 11/4/2024Location: District 67Date Available: 12/02/2024Closing Date: 11/15/2024Lake Forest School District 67 is seeking a 12 Month Administrative Assistant for the Teaching and Learning department. Description: The Administrative Assistant for Teaching and Learning supports the...

  • Administrative Assistant for Teaching and Learning

    22 hours ago

    Lake Forest, United States Lake Forest School Districts 67 & 115 Full time

    Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 11/4/2024Location: District 67Date Available: 12/02/2024Closing Date: 11/15/2024Lake Forest School District 67 is seeking a 12 Month Administrative Assistant for the Teaching and Learning department. Description: The Administrative Assistant for Teaching and Learning supports the...

  • Senior Administrative Assistant

    1 month ago

    Lake Forest, United States Grainger Businesses Full time

    Work Location Type: Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Senior Administrative Assistant

    1 month ago

    Lake Forest, United States Grainger Full time

    Work Location Type:Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Administrative Assistant

    2 weeks ago

    River Forest, United States Dominican University Full time

    The School of Nursing at Dominican University is seeking a full-time administrative assistant to provide administrative support to the Executive Director and the department, along with office operations for the Program. DUTIES AND RESPONSIBILITIES: P Administrative Assistant, Administrative, Assistant, Operations, Nursing, Education

  • Administrative Assistant

    2 hours ago

    River Forest, United States Dominican University Full time

    The School of Nursing at Dominican University is seeking a full-time administrative assistant to provide administrative support to the Executive Director and the department, along with office operations for the Program. DUTIES AND RESPONSIBILITIES: P Administrative Assistant, Administrative, Assistant, Operations, Nursing, Education Learn More

  • Administrative Assistant

    2 weeks ago

    Wake Forest, United States Carriage Services Inc. Full time

    Administrative Assistant At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to...

  • Long-Term Substitute Part-Time Administrative Assistant

    7 days ago

    Lake Forest, United States Lake Forest School Districts 67 & 115 Full time

    Position Type: Secretarial/Clerical/Secretary, 12-MonthDate Posted: 11/21/2024Location: Lake Forest High SchoolDate Available: 01/06/2025Closing Date: 12/12/2024 Lake Forest High School is seeking a Part-Time, Long-Term Substitute Administrative Assistant for the Special Education Department. The position will be 3 days a week. Starting Compensation:...

  • Long-Term Substitute Part-Time Administrative Assistant

    2 days ago

    Lake Forest, United States Lake Forest School Districts 67 & 115 Full time

    Position Type: Secretarial/Clerical/Secretary, 12-MonthDate Posted: 11/21/2024Location: Lake Forest High SchoolDate Available: 01/06/2025Closing Date: 12/12/2024 Lake Forest High School is seeking a Part-Time, Long-Term Substitute Administrative Assistant for the Special Education Department. The position will be 3 days a week. Starting Compensation:...

  • Marketing Administrative Professional

    1 week ago

    Lake Forest, Illinois, United States Artech LLC Full time

    Job Description:Artech LLC is seeking an experienced Marketing Administrative Professional to provide administrative support to the Marketing business. The successful candidate will work closely with the Head of Marketing, two Directors, and the Vice President's assistant.About the Role:This is a unique opportunity for a highly organized and...