Administrative Assistant for Teaching and Learning

2 weeks ago

Lake Forest, United States Lake Forest School Districts 67 & 115 Full time
Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
11/4/2024

Location:
District 67

Date Available:
12/02/2024

Closing Date:
11/15/2024Lake Forest School District 67 is seeking a 12 Month Administrative Assistant for the Teaching and Learning department.

Description: The Administrative Assistant for Teaching and Learning supports the Director of Teaching and Learning and the Teaching and Learning Department.

Starting Range: $20.34 - $22.42 an hour

Essential Functions:
  • Create and maintain professional development records in Frontline's Professional Growth, ensuring completion of evaluations and preparing information for employee reimbursement
  • Arrange conference registration for all Out of District professional learning opportunities, travel, and hotel accommodations
  • Process timesheets and submit to payroll twice monthly
  • Participate in the preparation, organization, and implementation of the activities for the New Staff Orientation, Institute Days, and any other special events
  • Assist with district and state assessments and surveys
  • Maintain and track the budget for the Teaching and Learning Department, including processing invoices and placing orders
  • Assist district coaches and other department chairs in ordering curriculum and other materials
  • Work with shipping and receiving on barcoding items and keeping track of what is coming in and going out for the district
  • Prepare and process procurement cards for the Teaching and Learning Department
  • Support the Director of Teaching and Learning and department for the purpose of providing assistance with their functions and responsibilities
  • Support Director of Student Services, Executive Director of SPED Education, Compliance and Grants and Data Manager on purchasing, budgets, inventory of materials, etc
  • Communicate ISBE Library Grant amounts to K-8 librarians. Maintain a spreadsheet of expenses, receipts and account codes
  • Assist with multilingual files, compliance, and data for multilingual students, including screening and ACCESS testing
  • Assist with the summer curriculum professional development and curriculum writing. Enter participant information in Frontline for academies and workshops, verifying attendance and awarding hours/payment
  • Serve as the summer school administrative assistant for June and August sessions
  • Preparing Regional Office of Education (ROE) paperwork for the upcoming year's institute days, verifying receipt and approval
  • Preparing site-based reimbursement paperwork for the ROE for professional development. Submitting paperwork to request the reimbursement, processing the check deposit to the correct account
  • Coordinate events and meetings for Teaching and Learning - create invitations, schedule rooms, order food, etc
  • Coordinate the calendar for the Teaching and Learning department
  • Process mileage reimbursement for teachers and administrators
  • Support staff with parent events
  • Perform other duties as assigned by the Director of Teaching and Learning

Qualifications:
Education, Experience, and Licensure (required and preferred)
  • High school diploma or GED, required
  • Bachelor's degree, preferred
  • 3-5 years secretarial or clerical experience in a school or district-office setting, preferred
Competencies (Knowledge, Skills, Abilities)
  • Ability to interact and communicate (verbally and in writing) effectively with a variety of audiences
  • Strong interpersonal, collaboration, and organizational skills
  • Ability to prioritize workflow, problem-solve, adapt to change, and meet deadlines
  • Proficiency with Microsoft Office Suite/Google Workspace and school-based personnel and financial information systems
  • Works with speed, attention to detail, confidentiality, and consistency
  • Comfortable and pleasant demeanor in very active environments
  • Maintain professional appearance

Physical Demands & Work Environment:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk or hear, and taste or smell. The employee frequently is required to use hands to handle or feel materials. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

In the work environment, the employee is regularly exposed to video display and regularly works in office environmental conditions. The employee occasionally works in the evenings or on weekends. The employee is occasionally exposed to outdoor weather conditions and occasionally works with the use of a personal vehicle. The employee will have contact with the public which requires appropriate demeanor and apparel. The noise level in the work environment is usually moderate.

The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Procedure: Interested candidates must apply online. Click here to access the online application.

To learn more about Lake Forest School District 67, visit our website at www.lakeforestschools.org.

Educating without Boundaries... Learning without Limits

  • Administrative Assistant for Teaching and Learning

    1 day ago

    Lake Forest, United States Lake Forest School Districts 67 & 115 Full time

    Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 11/4/2024Location: District 67Date Available: 12/02/2024Closing Date: 11/15/2024Lake Forest School District 67 is seeking a 12 Month Administrative Assistant for the Teaching and Learning department. Description: The Administrative Assistant for Teaching and Learning supports the...

  • Administrative Assistant

    2 days ago

    Lake Forest, United States Axelon Services Corporation Full time

    Title: Administrative AssistantLocation: Foothill Ranch, CAShift: Monday-Friday, 8AM-5PMPayrate: $25/hr.Description:Main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts...

  • Administrative Assistant

    2 days ago

    Lake Forest, United States JobRialto Full time

    Position OverviewWe are seeking a detail-oriented and proactive Administrative Assistant/Executive Assistant to provide high-level administrative support for office operations and leadership. The ideal candidate will serve as an information and communication manager, performing clerical duties, managing correspondence, and supporting organizational goals....

  • Administrative Assistant

    24 hours ago

    Lake Forest, United States The Fountain Group LLC Full time

    The fountain Group is currently seeking an Administrative Assistant for a prominent client of ours. This position is located in Lake Forest, IL. Details for the position are as follows:Job Description:$35.00 - $40.00/ HR to start!6-month temp to hire (potential to extend/convert based on performance/budget) (100% onsite position M-F 8AM-4:30 PM)In...

  • Administrative Assistant

    2 weeks ago

    Lake Forest, United States Lake Forest School Districts 67 & 115 Full time

    Position Type: Secretarial/Clerical/Administrative AssistantDate Posted: 10/11/2024Location: Cherokee SchoolDate Available: 10/28/2024Closing Date: 10/25/2024Lake Forest Elementary School District 67 is seeking a 10-month, full-time Administrative Assistant at Cherokee Elementary School. Description: The assistant is responsible for the smooth and efficient...

  • Administrative Assistant

    4 weeks ago

    Lake Forest, United States Woodlands Academy of the Sacred Heart Full time

    Woodlands Academy is seeking an Administrative Assistant. The Administrative Assistant reports to and works closely with the Head of School and serves as a liaison and support to the Board of Trustees and Leadership Team. The Administrative Assistant provides consistent, confidential, and professional administrative support in order to maintain the...

  • Educational Math Instructor and Learning Coach

    1 week ago

    Lake Forest, California, United States Mathnasium (ID: 2418701) Full time

    Mathnasium OpportunityWe are seeking a dedicated Educational Math Instructor and Learning Coach to join our team at Mathnasium of Lake Forest. This is an in-center position where you will have the opportunity to make a meaningful impact on the lives of K-12th grade students.About UsAt Mathnasium, we are committed to teaching children math in a way that makes...

  • Administrative Assistant

    2 weeks ago

    River Forest, United States Dominican University Full time

    POSITION TITLE: Administrative Assistant DEPARTMENT: Elizabeth T. MacNeil School of Nursing REPORTS TO: Executive Director of Nursing POSITION SUMMARY: The School of Nursing at Dominican University is seeking a full-time administrative assistant to provide administrative support to the Executive Director and the department, along with office operations...

  • Senior Administrative Assistant

    1 month ago

    Lake Forest, United States Grainger Full time

    Work Location Type:Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Senior Administrative Assistant

    1 month ago

    Lake Forest, United States Grainger Full time

    Work Location Type:Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Administrative Assistant

    3 weeks ago

    Forest Lake, United States Plugz Electric Full time

    Benefits: Company parties Competitive salary Flexible schedule Free food & snacks Free uniforms Opportunity for advancement Paid time off Training & development Vision insurance Job Summary We are seeking a motivated and outgoing Administrative Assistant Highly Efficient in Scorecard development & Management (Excel) to join our team. In this role, you will...

  • Senior Administrative Assistant

    1 month ago

    Lake Forest, United States Grainger Businesses Full time

    Work Location Type: Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Administrative Assistant

    2 weeks ago

    River Forest, United States Dominican University Full time

    POSITION TITLE: Administrative AssistantDEPARTMENT: Elizabeth T. MacNeil School of NursingREPORTS TO: Executive Director of NursingPOSITION SUMMARY: The School of Nursing at Dominican University is seeking a full-time administrative assistant to provide administrative support to the Executive Director and the department, along with office operations for the...

  • Senior Administrative Assistant

    1 month ago

    Lake Forest, United States Grainger Full time

    Work Location Type:Hybrid As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we're dedicated to...

  • Administrative Assistant

    5 hours ago

    River Forest, United States Dominican University Full time

    The School of Nursing at Dominican University is seeking a full-time administrative assistant to provide administrative support to the Executive Director and the department, along with office operations for the Program. DUTIES AND RESPONSIBILITIES: P Administrative Assistant, Administrative, Assistant, Operations, Nursing, Education Learn More

  • Mathematics Educator and Learning Facilitator

    4 weeks ago

    Lake Forest, California, United States Mathnasium (ID: 2418701) Full time

    About Us: At Mathnasium, we prioritize the development of a love for mathematics in our students. Our world-class curriculum is designed to cater to the unique needs of each child, allowing them to grasp mathematical concepts with ease and confidence. As a Mathnasium Instructor, you will play a vital role in helping us achieve our mission. You will be...

  • Administrative Assistant II

    4 weeks ago

    Lake Forest, United States Blue Star Partners, LLC Full time

    Job Title: Administrative Assistant II Location: Lake Forest, IL – Onsite – local candidates only Period: 07/22/2024 to 12/31/2024 – potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $22 – 24/hr Contract Type: W2 only  Scope of Services: The Administrative Assistant II will provide...

  • Assistant Math Learning Center Director

    6 months ago

    Lake Saint Louis, United States Mathnasium Full time

    Who We Are: Across North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it.Our world-class curriculum is built upon the Mathnasium Method™— the result of decades of hands-on instruction and development — and has changed the lives of children since...

  • Veterinary Technician Learning and Development Expert

    4 weeks ago

    Lake Forest, United States Ethos Veterinary Health Full time

    OverviewEthos Veterinary Health is a leading network of specialty and emergency hospitals, committed to delivering world-class medicine and compassionate care. As a Veterinary Technician Learning and Development Specialist, you will play a critical role in shaping the future of veterinary excellence.SalaryThe estimated annual salary for this position is...

  • Long-Term Substitute Part-Time Administrative Assistant

    2 days ago

    Lake Forest, United States Lake Forest School Districts 67 & 115 Full time

    Position Type: Secretarial/Clerical/Secretary, 12-MonthDate Posted: 11/21/2024Location: Lake Forest High SchoolDate Available: 01/06/2025Closing Date: 12/12/2024 Lake Forest High School is seeking a Part-Time, Long-Term Substitute Administrative Assistant for the Special Education Department. The position will be 3 days a week. Starting Compensation:...