Administrative Assistant

3 weeks ago

Forest Lake, United States Lifespark Holdings, Inc. Full time

Birchwood Arbors, a Lifespark Assisted Living Community, is looking for an Administrative Assistant to join our growing team.

We are in Forest Lake, near North Shore Dr and Forest Lake. We have been helping seniors Age Magnificently since 1979 and are part of Senior Care Communities, a local non-profit supporting seniors.

Location: 750 NE First Street Forest Lake, MN 55025, USA
Schedule Available: Full Time - MWF 9-3:30 and T/R 11-5:30
Wage: $19-$21

Are you compassionate towards others? Are you passionate about enriching the lives of others? If so, we want you to join our team and help seniors Age Magnificently Our Administrative Assistant becomes family and impacts the lives of our residents who live in a Lifespark Senior Living Community.

In this position, you will be responsible for overall management of the scheduling of clinical staff and pre-employment tasks under the supervision of the Executive Director and Director of Health Services. This may include public relations, marketing, general administrative duties, and oversight of the building and its programs with a customer service focus. Duties include:

  • Create a welcoming environment by greeting all residents, tenants, visitors, and staff.
  • Guide and direct guests, tenants, and residents to appropriate rooms as needed.
  • Answer multiple line telephones in a polite, professional manner.
  • Maintaining scheduling program and conducting education on functionality of the program to staff.
  • Ensure the schedule is current, updated, and replacements are assigned as needed.
  • Assist with the tracking of employee attendance, as needed.
  • Updating and distributing tenant roster each month.
  • Assists in developing and maintaining mailing lists for the facility.
  • Managing and maintaining the phone system and the employee phone list.
Preferred Qualifications:
  • High school graduate or equivalent.
  • Related administrative experience at a level necessary to accomplish the job is preferred.
  • Previous training in general office duties and equipment.
  • Must be able to relate professionally, positively, and cooperatively with residents, resident's families, and employees.
  • Must possess advanced computer skills.
Benefits:
  • Annual reviews with wage increases
  • Paid time off & paid holidays
  • Medical, dental, vision benefits
  • 401k + company match
  • Employee Referral bonuses
  • Tuition reimbursement and nursing loan forgiveness
  • Flexible scheduling
  • Career development


It has been and will continue to be our policy to provide equal employment opportunities to all employees and applicants without regard to age, race, creed, color, disability, marital status, sex, gender identity, national origin, ancestry, sexual orientation, arrest record, conviction record, military service, use or nonuse of lawful products off the Employer's premises during nonworking hours, or declining to attend a meeting or to participate in any communication about religious matters or political matters, or any other status protected by federal, state, or local law.

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